Assistant Administration Manager

Job Description

We are looking for an experienced and dynamic Assistant Administration Manager to operate all departmental support and facilitation activities, who can derive customized administrative procedures as per the requirements. You will have to handle a team of professionals in executing the range of administrative duties of various departments. The ideal candidate will be well-versed in departmental procedures and policies and able to actively introduce new ways to do the job more effectively. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly. Brief Responsibilities: Plan and coordinate administrative procedures and systems, and devise ways to streamline processes Recruit and train personnel and allocate responsibilities. Assess staff performance and provide coaching and guidance to ensure maximum efficiency Ensure the smooth and adequate flow of information within the company to facilitate other business operations Manage schedules and deadlines Project management (Managing 3M-Man, Material, Method). Monitor and manage all administrative departments, which include Accounts, Purchases, Front Office, Stores, etc. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Monitor costs and expenses to assist in budget preparation Oversee facilities services, maintenance activities, and tradespersons (e.g, electricians) Organize and supervise other office activities (recycling, renovations, event planning, etc.) Ensure operations adhere to policies and regulations Keep abreast with all organizational changes and business developments Requirements: Proven experience in administrative activities In-depth understanding of administration procedures and departmental and legal policies Familiarity with financial and facilities management principles Proficient in MS Office An analytical mind with problem-solving skills Excellent organizational and multitasking abilities A team player with leadership skills