Architectural Project Coordinator

Company Description

Lighting Concepts Pvt. Ltd. is a leading lighting design and consultancy firm located in Pune, India. Our dedicated team of architects, designers, and engineers combines creativity and technical expertise to craft lighting solutions that are both functional and sustainable. We specialize in transforming environments through innovative designs that balance aesthetic appeal with ecological responsibility. By blending artistic vision with science, we illuminate spaces in a way that enhances both form and functionality.

Location

Experience

Role Description

Key Responsibilities-

1. Client and Stakeholder Communication • Serve as the primary point of contact for clients, ensuring their requirements and expectations are clearly understood and communicated to the project team. • Maintain regular communication with stakeholders, providing project updates and addressing any concerns promptly. • Project Planning and Scheduling • Assist in defining project scope, objectives, and timelines. • Develop and maintain project schedules, ensuring all milestones are tracked and met.

2. Resource Allocation • Coordinate the allocation of resources (personnel, equipment, materials) to ensure project efficiency. • Reallocate resources as needed to meet changing project demands or deadlines. • Task Management and Delegation • Assign tasks to team members, ensuring clarity in responsibilities and deadlines.

3. Progress Monitoring and Reporting • Track project progress against the plan, identifying and resolving any deviations. • Generate regular progress reports and share with clients and internal management. • Monitor task progress and provide support to ensure delivery is completed on time.

4. Risk Management • Identify potential project risks and develop mitigation strategies. • Proactively address issues to prevent delays or budget overruns.

5. Quality Assurance • Ensure all project deliverables meet the required quality standards before submission. • Conduct final reviews and coordinate feedback loops with clients.

6. Meeting Coordination and Documentation • Schedule and facilitate meetings with project teams and stakeholders. • Document Minutes of Meetings (MOMs) and ensure timely distribution within 1-hour post-meeting.

7. Process and Workflow Management • Implement and maintain Standard Operating Procedures (SOPs) for project coordination. • Continuously refine workflows to improve efficiency and consistency.

8. Vendor and Logistics Coordination • Collaborate with vendors to ensure timely delivery of required materials or services. • Confirm specifications and logistical details for project-related activities.

9. Administration • Maintain a daily task list for the team, circulated at the start of each workday. • Ensure all emails are acknowledged and responded to within 24 hours.

10. Team Collaboration and Support • Foster a collaborative environment, promoting open communication and teamwork. • Provide support and guidance to team members to ensure project success

11. Compliance and Documentation • Ensure all project documentation is complete, accurate, and up to date. • Adhere to organizational and industry standards in all project activities.

Qualifications

• Bachelors in architecture, construction management or related field.
• 2-4 years’ experience in project coordination/management.
• Experience in MEP firms, construction companies or related industry is preferred.
• Candidates with NICMAR or equivalent qualifications preferred.
• Strong communication and interpersonal skills.
• Time management & organization.
• Detail-oriented & process driven.