AGM Procurement & Contracts

Job Description

1. JOB PURPOSE Assist DGM-P&C to effectively monitor & control of inventory, purchasing, replenishment of stock levels, Repairs, Calibrations, Loans, Rentals, Sale of materials, Contracts, Agreements, Facility requirements and Logistics. (Briefly describe the general purpose of the position or its significance from the organizations point of view and how it contributes to the overall mission/objective of the organization) . 2. ORGANISATIONAL CHART {Please complete the organization chart below using only the generic (e.g. VP) and descriptive (e.g. VP Finance) job titles. } 2. KEY ACCOUNTABILITIES (List the responsibilities/duties associated with the job. For each responsibility/duty listed, give the factors on which an individual’s performance is judged). ACCOUNTABILITIES KEY PERFORMANCE INDICATORS INTERACTION WITH USER DEPARTMENTS & EXTERNAL VENDORS Clarity on requirements Interaction with user department to understand requirement on day to day basis and ensure availability of material to support seamless aircraft and facility maintenance. Coordination with all departments and maintain cordial relation for smooth operations. Good interaction with Vendors and service providers VENDOR DATA BASE Development of strong vendor database Identification of new vendors Vendor evaluation Vendor Performance monitoring RFQ & PO & SHIPMENTS Monitoring of department progress Monitoring of RFQ Monitoring of timely placing of purchase orders Monitoring of shipments POSITIONING OF SPARES & ARRANGING OF SERVICES Timely delivery for TAT compliance Address of all Normal & AOG requirements of spares, tools and services to ensure availability of material at all times. Tools arrangement Services arrangement Execute all contracts, Agreements and purchase of facility requirements. APPROVALS On time performance of departmental activities Responsible for all CAR approvals. Responsible for approved advance payments AUDITS , SOP & DEPARTMENTAL PROCESS Statutory & Regulatory requirements Responsible to undertake the necessary corrective and preventive action resulting from Audits. Ensure compliance of all SOP’s Ensure compliance of all process and procedures in alignment with regulatory and statutory requirements. Motivate and encourage team members. MAINTAINING OF RECORDS & REPORTS Statutory & Regulatory requirements Ensure maintenance of all records as per the regulatory and statutory requirements. Maintenance of all records and documentations pertaining to P&C. PAYMENTS Timely payments Ensure projection and timely monitoring of payments to vendors. Timely submitting of Invoices AUTHORITY Authorization Recommend GAT PO’s as per DOP Recommend Travel for team members Delegation of Responsibility Career Growth plan for team members 2. INTERACTIONS (Describe the job roles that you interact with inside or outside the company to enable you to meet your accountability) 3. DIMENSIONS (List the significant numerical data which will reflect the scope and scale of activities concerning this job). Financial Dimensions (These should be quantifiable numerical amounts like annual budgets, project costs, annual revenue, purchase value etc.) . Annual contracts budget Spares cost budget Tools cost budget Capital items budget Commercial and Stationery items budget Special projects budget Other Dimensions (Indication of some of the significant volumes associated with the job like number in team/ staff handled etc). Handling with 110 Vendors, 16 Contractors & 29 Calibration agencies. Handling multiple projects in addition to day to day requirements Ensuring the purchase group adhere to the process and procedures of procurement & Contracts procedures for smooth operation. 4. SKILLS AND KNOWLEDGE (State the minimum acceptable proficiency for this job which best indicates the education and/or experience requirements of this job and not the incumbent). Educational Qualifications Qualification: Any graduation of any discipline preferably with Engineering / Logistics back ground Diploma in Materials management (Optional but preferred) Diploma in logistics management (Optional but preferred) IATA certified courses such as DGR is preferred. Relevant and total years of Experience Minimum Experience 10-12 Years in the field of purchasing Aviation Purchase experience for a period of 5 Years Good negotiation and communication skills Knowledge in Aviation spares and components handling Skills and Knowledge Aviation Purchase experience Good negotiation and communication skills Knowledge in Rotable / components / Aviation Special tooling and equipment handling. Knowledge on Repair , Calibration ,Warranty management Knowledge on Exchange programs , PBH contracts Skill to understand of Contracts and execution as per the company requirements.