Administrative Executive

The Administrative Coordinator will manage day-to-day administrative functions, coordinate procurement and vendor management, support medical equipment service operations, handle financial documentation, and ensure smooth inter-departmental communication. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
Key Responsibilities:General AdministrationCoordinate procurement activities, including collecting quotations, placing purchase orders, and following up with vendors.Manage office utilities, consumables, and stationery purchases.Oversee facility-related activities such as painting, partitioning, fire extinguisher installation, and equipment stands.Liaise with carpenters, electricians, and other service providers for minor civil and maintenance work.Maintain vendor documentation including vendor code creation and compliance submissions.Handle invoice processing, payment coordination, and maintain proper records.Facilitate movement and allocation of office equipment across departments.Coordinate spare parts ordering, tracking, and timely delivery.Support contract management activities with agencies such as KMSCL.Arrange and share calibration reports, tax invoices, and receipts with customers and internal teams.Manage cheque deposits, payment receipts, and courier/logistics of medical tools, spares, and equipment.Ensure proper documentation and compliance for customer requests and service activities.Facilitate cheque deposits and update financial records with the accounts team.Assist in equipment relocation requests and internal communication with the Vision team.Skills & Competencies:Strong administrative and organizational skills.Knowledge of procurement and vendor management processes.Familiarity with service contracts and equipment calibration requirements.Proficiency in handling invoices, receipts, and financial documentation.Ability to coordinate across multiple departments and vendors.Problem-solving skills with a hands-on approach to facility and service issues.Knowledge of MS Office (Word, Excel, Outlook).Qualifications & Experience:Graduate in Administration / Commerce / Business Management (preferred).2–5 years of experience in general administration, service coordination, or operations support.Experience in handling vendor management, procurement, and facility management.