Administrative Assistant

Job Title: Administrative Assistant

Job Type: Full-time

Location: Mehsana, Gujarat (On-site)

Solvix Technologies Pvt. Ltd.: Pioneering Solutions, Together!

At Solvix Technologies, we craft innovative IT and digital marketing solutions that help businesses grow smarter. From custom web and app development to performance-driven marketing, we turn ideas into scalable results. Join our agile, fast-growing team where your talent drives real impact.

Job Description:

We are looking for a detail-oriented and proactive Administrative Assistant to support our senior management in day-to-day business activities. This role involves a mix of administrative coordination, task tracking, basic financial assistance, and communication support across various functions. The ideal candidate should be highly organized, discreet, and capable of managing multiple responsibilities with professionalism and ownership.

Responsibilities:

• Provide daily administrative support to the management team, including scheduling, calendar management, and reminders.

• Prepare documents, reports, presentations, internal notes, and professional correspondence.

• Track and follow up on ongoing tasks and project action items across functions.

• Maintain structured digital records, documents, and trackers to support smooth operations.

• Assist with basic bookkeeping tasks such as managing expenses, organizing invoices, and maintaining payment records.

• Coordinate with relevant teams and stakeholders for documentation, reporting, and compliance requirements.

• Prepare agendas and take minutes for internal meetings; ensure timely follow-up on next steps.

• Assist with communication, coordination, and documentation across legal, HR, finance, and operations functions.

• Support internal SOP drafting, policy updates, and documentation standardization.

• Coordinate travel arrangements, bookings, and logistics for management when required.

• Conduct research, comparisons, or summaries to support planning and decision-making.

• Track reimbursements and maintain logs for leadership-related expenses and activities.

• Handle special tasks and delegated responsibilities from the leadership team.

Requirements:

• A bachelor’s degree in business administration, commerce, or a related field.

• 3–5 years of experience in an administrative, executive support, or coordination role.

• Strong communication skills in English, Hindi, and Gujarati.

• Proficiency in Microsoft 365 for communication, scheduling, and documentation.

• Strong organizational, documentation, and time management skills.

• Basic understanding of accounting principles or bookkeeping is preferred.

• Ability to manage multiple responsibilities independently with high attention to detail.

Employee Benefits & Perks:

• Flexible Scheduling: Balance your work around life's commitments.

• Paid Time Off: Recharge and relax with our paid leave policy.

• Paid Sick Leaves: Your health comes first; recover with our paid sick leave policy.

• Performance Bonuses: We value and reward outstanding contributions.

We appreciate your interest in this opportunity and look forward to hearing from you. For more information about our company, visit our website at www.solvixtechnologies.com.

Job Type: Full-time

Benefits:

• Flexible schedule
• Paid sick time
• Paid time off

Ability to commute/relocate:

• Mahesana, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your expected monthly salary for this position?

Education:

• Bachelor's (Required)

Experience:

• IT or digital marketing industry: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)
• Administrative Assistance: 2 years (Required)
• Executive Administrative Assistance: 1 year (Preferred)

Location:

• Mahesana, Gujarat (Preferred)

Work Location: In person