Administrative Assistant

About the Company:

General Administration

• Handling general office communications.
• Scheduling and blocking calendars for interviews, Site-wide meetings (e.g. Town Hall, All Hands, etc.), meetings requested by Site Head as needed Maintaining and updating contact lists.
• Providing general support to visitors Coordinating with Enovix legal team for NDA’s and signatures on important documents Coordination with external law firm and agencies for all meetings and documents.
• Ordering office and cafeteria supplies. Ordering food for weekly snacks. Ordering food for HR events.
  

Finance & Procurement

• Petty cash reconciliation (submitting and reconciling expense reports).
• Ordering Enovix branded items as needed including calendars, swag, badges, posters, etc.
• Work with Procurement on vendors who will work with our preferred payment methods.
  

HR

• Coordinating background verification (BGV) and insurance processes for new joiners.
• Sending out emails related to events and engagement activities Sending out addition and deletion Insurance details to vendor
  

Preferred Skills & Qualifications

• Bachelor’s degree or equivalent experience
• 5+ years of experience in executive support and office management. Excellent written and verbal communication skills
• Strong organizational and time-management abilities. Proficiency in Microsoft Office Suite and calendar management tools
• Ability to work independently and handle multiple tasks with attention to detail
• Discretion and professionalism in handling sensitive information
• Immediate joiners are preferred