Administration Manager

Role Overview:

We are seeking an organized, resourceful, and proactive Assistant Manager – Administration to oversee day-to-day administrative operations, vendor management, and travel desk coordination. The role demands strong operational ownership, cost optimization mindset, and the ability to ensure smooth functioning of all facility-related and administrative services.

Key Responsibilities:

1. Vendor & Facility Management

· Identify, onboard, and manage vendors for housekeeping, security, pantry, IT support, and maintenance services.

· Negotiate contracts and maintain service-level agreements (SLAs) to ensure cost efficiency and high-quality service.

· Oversee facility upkeep, periodic maintenance schedules, and ensure compliance with safety and hygiene standards.

· Maintain asset registers and oversee repair/replacement activities as required.

2. Travel Desk & Logistics Management

· Manage end-to-end domestic and international travel arrangements for employees including ticketing, hotel bookings, and transportation.

· Optimize travel costs through corporate tie-ups and policy compliance.

· Coordinate with travel partners and ensure smooth execution of employee travel plans.

3. General Administration & Office Operations

· Oversee day-to-day office administration including stationery, office supplies, utilities, and maintenance coordination.

· Ensure seamless front-desk operations, visitor management, and office security protocols.

· Support HR and finance teams with logistical and administrative requirements during recruitment drives, training, and corporate events.

· Manage administrative budgets, track expenses, and prepare periodic MIS reports.

4. Compliance & Process Improvement

· Ensure adherence to company policies, statutory norms, and health & safety regulations.

· Proactively identify process gaps and implement administrative efficiency measures.

· Maintain documentation and record-keeping for audits and internal reviews.

Desired Candidate Profile:

· Graduate (preferably in Business Administration or related field); MBA preferred.

· 4–6 years of relevant experience in corporate administration, facilities, or travel management.

· Strong negotiation, vendor handling, and communication skills.

· Hands-on experience with MS Office and facility management tools.

· Excellent organizational and multitasking abilities.

· Problem-solving mindset with a focus on operational excellence.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person