Administration Executive (Real Estate)

About Spazevision:

Job Specification:

Key Responsibilities:

• Builder Coordination

• Act as a liaison between the company and the vendors to track project timelines, quality standards, and deliverables.

• Follow up on project progress, pending approvals, and handover schedules.

• Ensure documentation from builders is complete and filed appropriately.

• Assist in resolving queries or disputes in a timely and professional manner.

• Customer Management

• Handle inquiries from prospective and existing customers through calls, emails, and in-person meetings.

• Manage customer appointments, property viewings, and post-sales support.

• Maintain CRM records, track payment schedules, and address service requests promptly.

• Site Visits & Inspection

• Conduct periodic visits to project sites to monitor work progress and verify compliance with specifications.

• Prepare site visit reports with photographs and updates for management review.

• Coordinate with landowner, on-site staff or project managers to resolve operational issues.

• General Administrative Duties

• Maintain project files, agreements, and correspondence both digitally and physically.

• Support senior management in preparing meeting agendas, minutes, and status reports.

• Assist in vendor coordination for supplies, services, and maintenance of project offices.

Education and Experience

• Graduate in Administration, Business, or Real Estate Management (preferred).

• Minimum 3-5 years of administrative or coordination experience in real estate or construction.

• Strong communication and interpersonal skills with the ability to handle multiple stakeholders.

• Excellent organizational and multitasking ability.

• Proficiency in MS Office and basic CRM tools.

• Willingness to travel for site visits. Reporting Structure

Reports to: Project Manager / Operations Head

Coordinates with: Sales Team, Legal Team, Builders, Landowners, and Customers