Administration Executive

Role: Administration Executive

Location: Bangalore

About Loadshare

LoadShare is one of India’s most innovative and resilient logistics platforms, transforming how goods move across the country. Founded in 2017, we’ve grown to become a pan-India, multi-category last-mile network with a unique presence in both Tier 1 metros and deep Tier 2/3 towns.

What sets us apart:

Scale with depth:

We’re now building for our next phase: a 5X scale-up over the next 5 years, anchored in sharper client focus, deeper solutions, and new growth engines.

Founding Team:

Raghu Talluri (CEO) – Formerly at Myntra, McKinsey
Pramod Nair (CTO) – Formerly at Freecharge, Snapdeal, MartMobi Rakib Ahmed (Co-Founder, Head EComm/Trucking/Warehousing) – Formerly at ICICI Prudential, Co-Founder at Lunate Eco 500+ employees on roll

Role Overview

This role owns end-to-end administration and facilities operations across South Zone locations. You will ensure seamless facility readiness, vendor management, compliance, and infrastructure support while enabling business expansion and maintaining cost discipline.

What You’ll Do

• Lead overall administration and facilities management across South Zone locations
• Drive infrastructure planning, setup, and readiness for new business launches
• Ensure preventive maintenance, repairs, and service continuity at all locations
• Oversee workplace safety, security protocols, and statutory compliance
• Manage vendor contracts for security, housekeeping, and maintenance services
• Handle petty cash, inventory control and location-wise asset management
• Conduct administrative audits across all South Zone facilities
• Liaise with business heads to ensure admin preparedness for expansion and new site launches
• Manage vendor invoices, PRs, POs, GNRs, BOQs, and related documentation
• Work with large datasets to track expenses, conduct analysis, and support budgeting activities
• Maintain MIS and dashboards for administration, expenses, and compliance tracking

Who You Are

• 2+ years of experience in administration, facilities, procurement, or real estate
• Strong expertise in vendor negotiation, compliance, and cost control
• Comfortable managing multiple locations and frequent on-ground travel
• Excellent communication skills
• High ownership mindset with strong execution focus

Nice to Have

• Experience in logistics, warehousing, or multi-site operations
• Exposure to MIS tracking, audits, and expense data management
• Hands-on experience supporting fast-growing operations or expansion projects

Why This Role?

Administration is a critical backbone for LoadShare’s rapid scale. This role directly enables smooth operations, compliance, and infrastructure readiness across the South Zone. You will play a key role in supporting business expansion while building strong administrative systems in a high-growth logistics environment.

• Lead overall operations, administration and facilities management.
• Drive infrastructure planning and expansion activities 
• Ensure preventive maintenance, repair and service
• Oversee workplace safety, security protocols, and statutory compliance
• Manage vendor contracts for security, housekeeping and maintenance services 
• Petty cash handling, inventory control, and asset management location wise 
• Conduct administrative audits across all South Zonal locations 
• Follow compliance for administration and facilities 
• Liaise with business heads to ensure admin readiness for new business launches 
• Handle vendor invoices
• Work with large data sets, conduct analysis, and support budgeting