Admin Manager

Job Description

Job Title: Admin Manager Location: Ahmedabad Employment Type: Full-time Reports To: Senior Management Job Overview: We are looking for a highly organized, proactive, and detail-oriented Office Administrator who will also take charge of managing and maintaining multiple properties owned or operated by the company. The ideal candidate will ensure that all workspaces and properties reflect the highest standards of cleanliness, functionality, and aesthetics — essentially, maintaining the office like a 5-star facility .This is a multi-faceted role involving administrative duties, vendor coordination, housekeeping supervision, and property management responsibilities. Key Responsibilities: Office Administration: Oversee day-to-day administrative operations of the main office.Maintain a clean, organized, and welcoming work environment at all times.Manage inventory and timely procurement of office supplies, pantry items, and consumables.Coordinate repairs, upkeep, and general maintenance in the office premises.Serve as the point of contact for internal staff for any office-related issues or requirements.Maintain records for utilities, facility management, and related expenses.Ensure compliance with office health, safety, and hygiene standards. Property Management: Take full responsibility for the upkeep and maintenance of all company-owned/rented properties, including guest houses, regional offices, and staff accommodations.Conduct regular inspections to ensure properties are in good condition.Liaise with facility staff, service providers, and maintenance vendors to address repairs, upgrades, and emergencies in a timely manner.Supervise housekeeping and security staff assigned to the properties.Maintain checklists for cleaning, maintenance, and safety compliance.Ensure all properties are maintained with a 5-star standard — neat, presentable, and well-equipped at all times. Vendor & Staff Coordination: Identify and engage reliable vendors for cleaning, repairs, pest control, air conditioning, plumbing, electrical, and other maintenance services.Negotiate service contracts and manage vendor performance.Monitor and guide support staff including housekeeping, drivers, and maintenance workers.Handle external communication for AMC (Annual Maintenance Contracts), utility bills, and insurance where applicable. Key Skills & Qualifications: Minimum 3-5 years of experience in office administration or facilities/property management. Strong communication and interpersonal skills. Ability to multitask and handle emergencies with calmness and efficiency. Strong organizational and problem-solving skills. Knowledge of facility maintenance, housekeeping protocols, and vendor management. Ability to work independently with minimal supervision. Proficiency in MS Office and facility management tools (optional but preferred). Work Culture Fit: You take pride in maintaining top-class office environments. You’re a proactive problem solver and not afraid to get your hands dirty. You treat office space like your home — clean, efficient, and guest-ready. You have a service-first attitude and take ownership of the space and responsibilities. Candidates preferred from Hospitality Industry. Job Types: Full-time, Permanent Pay: ₹371,143.10 - ₹500,000.00 per year Benefits: Cell phone reimbursement Paid sick time Paid time off Provident Fund Schedule: Day shift Fixed shift Work Location: In person