Admin Head

As the Head of Administration at Bhagwan Mahavir Concept School, he/she will be responsible for overseeing all non-academic operations of the school, ensuring efficient day-to-day functioning and supporting the overall mission of the International Baccalaureate (IB) programmes. He/She will lead the administrative team to uphold the school’s standards in safety, compliance, resource management, and stakeholder support.

Job Duties & Responsibilities

1. Daily Morning Meetings

• Attend a mandatory morning meeting each day to present a concise report of the previous day’s completed tasks and share the present day’s to-do list and action plan.Highlight any critical follow-ups or issues needing attention.

2. Lead Management & Follow-ups

• Handle all incoming leads and inquiries via calls, emails, walk-ins or social media.
• Ensure timely and effective follow-ups to convert leads.
• Maintain clear and detailed communication records with all leads and clients.

3. Record Maintenance

• Maintain and regularly update the General Register (GR) Book.
• Keep accurate and organized records of Non-Disclosure Agreements (NDAs).
• Maintain proper records of Minutes of Meetings (MoMs) with timestamps and attendee details.
• Keep logs of all events held at the premises with relevant documents and photos.
• Record daily meals provided to students, ensuring the meal provided is as per schedule and food safety standards.
• Maintain up-to-date student fee records, including payments received, pending dues, and fee reminders.
• Handle the complete process of Transfer Certificates (TC) and School Leaving Certificates (LC), including:
• Verifying fee clearance and academic standing
• Preparing, signing, and issuing the certificates in a timely manner
• Maintain a well-organized record of all TC/LC issued for future audits and reference.
• Ensure the student’s exit process is smooth, professional, and well-documented.

4. Team Coordination

• Monitor and coordinate the tasks and performance of the Hospitality Manager.
• Stay updated on the progress and issues faced by the IT Engineer, ensuring smooth functioning of systems and infrastructure.

5. Social Media & Digital Presence (Online Marketing)

• Work closely with the digital marketing team and website developer for timely updates, campaign launches and website improvements.
• Regularly update blog posts, newsletters, and web content to boost SEO performance.
• Plan and run digital campaigns across platforms like Google, Facebook, and Instagram.
• Ensure that school events, student activities and key announcements are highlighted effectively online. Manage daily social media updates, including posts, stories, reels and engagement activities.

6. Marketing Strategies - Offline

• Plan and execute local advertising (hoardings, banners, flyers, newspaper ads).
• Establish relationships with local businesses and institutions for cross-promotional activities.
• Organize events and info sessions for prospective parents & potential audience in-house & out of the school as well where presence is mandatory.

7. Transportation Oversight

• Supervise and ensure the smooth daily transportation of students, verifying attendance and safety protocols.
• Proactively coordinate with the transportation manager to address concerns and resolve any logistical issues.

8. Parent Communication

• Draft and send regular circulars and notices to parents regarding school events, Fee reminders, Holiday announcements, Meal schedules, Transportation updates, Emergency notifications
• Ensure proper documentation and archiving of all parent communications for record-keeping and future reference.

9. Outreach & Collaborations

• Take proactive steps to initiate and maintain tie-ups with pre-schools, educational institutions and relevant organizations.

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Schedule:

• Day shift

Work Location: In person