Admin Executive

1. Administrative Tasks

· Coordinating to receive queries, request & complaints related to clients & office management.

· Devising & maintaining office Assets, including mobile & SIM handover records,

· Dealing with incoming calls, emails & posts, often corresponding as per guidelines,

· Arranging travel & accommodation for office team as & when required,

· Coordinating with clients, suppliers & team as & when required,

· Procurement of Stationery, Pantry & House Keeping material,

· Collecting & compiling all the Monthly Bills & sending the same to Head office.

· Office facilities check/arrangement

· Time to time, Third party service cost evaluation for each service out sourced.

2. Operational Task

· Preparing office cash budget sheet, coordination with Finance for the same,

· Maintaining Delhi office stock & Demo Unit stock, Maintaining Record of Demo Units received from head office, Updating Delhi office stock sheet time to time, Maintaining Office Asset Sheet.

· Updating the files- Telephone & rent Bills file, Handover file, Stock Register, Courier Inward & Outward Register, Shipping advice file, Courier File, Invoice files both Tax & Retail,

· Updating the Register- Courier Inward & Outward, Stationery & Stock.

· Updating Order Delivery report and send to Headquarter.

· Payment Applications - Office rent, Electricity, maintenance, landline, Mobile, Warehouse Courier, Office Courier, Warehouse, Sales Team Expense, Staff and distributor gifts, CHA Payments.

· Compile and send E-commerce Purchase orders, Tax invoices, Shipping Documents to Head Office. h) Third party vendor coordination and communication. i) Office cash and facility arrangement best economical bases.

3. Dispatch, Logistics & Warehouse Coordination

· Coordination & Discussion with head office for updates on ready stock, ETD & ETA of goods, coordination for shipment quotations & Purchase Orders for import.

· Coordination with CHA time to time for shipment updates, shipment related documents & delivery of goods to warehouse. Updating Import File,

· Preparing Performa Invoice & Shipping Advice. Goods dispatch coordination & delivery follow ups. Arranging dispatch of Original Invoices to clients,

· Order and Stock sheet

· Correct dispatch and stock inward/outword check

4. Sales Team Coordination & Data Compilation

· Maintaining Sales Team DSR Sheet and update on Sales regional groups

· Update Beat Plan

· update Sales Projection Sheet

· Sales update review File

· Dealers and Retailers data

· regional product Movement Sheet

· All India Distributor File

· Daily Sales Outout

· Regional Target Achievement Sheet

· Secondary Sales report

· Annual Target Sheet

· Regional target vs Achievement Sheet

5. Other Tasks/Additional Task

· Preparation of Sales and Operational Team Attendance

· Job posting on naukri and Linkedin, from taking telephonic interview to joining of new candidate

· Recruitment procedure

· Handling sales inquiry through call and mail.

Email resume : vikas.choicemmed@gmail.com

Contact number : 7042300353

Job Types: Full-time, Permanent

Pay: ₹180,000.00 - ₹210,000.00 per year

Benefits:

• Cell phone reimbursement
• Internet reimbursement

Work Location: In person