Admin and facility manager

Job Title: Admin & Facility Manager

Location: Faridabad

Department: Administration

Reports To: CHRO/HR Manager

Experience Required: 5–10 years in Admin & Facility Management

Salary Range: [30k-40k]

Industry Preference: Manufacturing / Engineering / Pumps

Job Summary:

We are seeking an experienced and proactive Admin & Facility Manager to oversee and manage the day-to-day administrative operations and facility management of our organization. The ideal candidate will ensure smooth workplace functioning by maintaining infrastructure, housekeeping, security, vendor management, compliance, and general office administration.

Key Responsibilities:

Administrative Management:

· - Supervise and streamline all office administration activities.

· - Manage office supplies, assets, travel arrangements, and guest handling.

· - Oversee front-desk operations and reception management.

· - Support HR/Admin team in maintaining employee records and official documentation.

· - Coordinate with departments for administrative support as needed.

Facility Management:

· - Ensure upkeep, cleanliness, and hygiene of premises (office, factory, restrooms, etc.).

· - Monitor and maintain building systems including HVAC, lighting, water supply, etc.

· - Handle AMCs (Annual Maintenance Contracts) and ensure timely servicing of assets.

· - Manage utility consumption (electricity, water, fuel) and report optimization opportunities.

Vendor & Contract Management:

· - Identify, appoint, and manage vendors for housekeeping, security, cafeteria, transport, etc.

· - Negotiate contracts, manage SLAs, and monitor vendor performance.

· - Ensure timely procurement and payment processing for administrative services.

Security & Safety:

· - Manage security personnel and ensure vigilance on the premises.

· - Conduct regular checks to ensure fire safety and emergency readiness.

· - Liaise with local government and compliance authorities where necessary.

Compliance & Legal:

· - Maintain all facility-related statutory records – shop & establishment, fire NOC, etc.

· - Ensure adherence to health, safety, and environmental policies.

· - Assist in audits related to facility and administrative aspects.

Key Skills Required:

· - Strong leadership and people management skills.

· - Excellent organizational and multitasking abilities.

· - Sound knowledge of facility systems and maintenance.

· - Vendor negotiation and cost control expertise.

· - Proficiency in MS Office and administrative reporting tools.

· - Good communication in English and Hindi (or local language).

Educational Qualification:

· - Graduate / Postgraduate in Business Administration or related field.

· - Diploma/Certification in Facility Management is an added advantage.

Preferred Candidates:

· - Experience in manufacturing units / plant admin preferred.

· - Candidates with prior exposure to handling large office or industrial premises.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Health insurance
• Leave encashment
• Life insurance
• Paid sick time
• Provident Fund

Schedule:

• Day shift

Ability to commute/relocate:

• Nhpc Colony, Faridabad, Haryana: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Office management: 5 years (Preferred)

Work Location: In person

Application Deadline: 25/07/2025