Admin and Accounts Executive

Job Description

Role: Admin and Accounts Executive

About YLAC

Founded in 2016, aims to increase the participation of young people in the democratic process and build their capacity to lead change.

Our interventions equip citizens with a deeper understanding of society and its challenges, enabling them to think critically about governance, tap into their leadership potential, and acquire the skills necessary to drive meaningful change. We run programs across multiple cities in India and undertake projects in civic engagement, policy advocacy, and social impact.

About The Quantum Hub

was founded in 2017 with the aim of supporting businesses, development organisations and policymakers with complex public policy problems in India. TQH is based out of New Delhi and operates at the intersection of public policy research and communications. Our suite of services is designed to support clients across the full policy lifecycle - from formulation to implementation. We help clients stay ahead of developments, craft well-informed policy positions, and execute effective communication, partnership, and advocacy strategies. TQH’s multidisciplinary team brings together professionals educated at leading institutions in India and abroad, with extensive experience across government, political offices, and the policymaking ecosystem.

About the Role

YLAC and TQH are seeking a diligent and organized Admin & Accounts Executive to support the smooth functioning of our operations. This role combines responsibilities across administration, finance, vendor management, and compliance. The ideal candidate will be detail-oriented, able to manage multiple tasks, and comfortable coordinating with vendors, partners, and internal teams.

Key Responsibilities1. Administrative Support

• Oversee office maintenance, housekeeping, and pantry supplies.
• Manage travel arrangements, correspondence, and vendor coordination.
• Handle event logistics including booking venues, setups, and payments.

2. Accounting & Finance

• Process vendor and consultant payments.
• Manage office payments (rent, utilities, Wi-Fi, fuel, etc.).
• Process monthly invoices in Tally and share with clients; maintain payment tracker.
• Track and manage expenses for YLAC and TQH.
• Handle reimbursements, petty cash, and share GST/TDS data with CA on a monthly basis.

3. Payroll Management

• Prepare monthly salary sheets, manage bank transfers, and track leaves.
• Collect monthly consultant invoices and share Form 16A quarterly.
• Manage employee insurance (additions/deletions, e-cards, premium payments).
• Support onboarding of new hires (email IDs, systems access, orientation).

4. Compliance & Reporting

• Maintain TDS sheets and ensure timely challan payments.
• Track and maintain client contract renewals.

Requirements

• 4–6 years of relevant work experience in administration and finance.
• Graduate/Postgraduate degree (preference for candidates with background in Administration or Finance).
• Strong organizational and multitasking skills.
• Proficiency in Tally and MS Excel
• Ability to work independently, with attention to detail and a problem-solving mindset.

Why Join Us?

At YLAC and TQH , you’ll be part of a small, dynamic team working at the intersection of youth engagement, governance, and social change. The role offers the opportunity to contribute to building an organization that values initiative, ownership, and impact.

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹45,000.00 per month

Benefits:

• Health insurance
• Paid sick time

Work Location: In person