Accounts Receivable Specialist

About the Role

Accounts Receivables Specialist

Key Responsibilities

1. Billing & Documentation

• Prepare and issue invoices after event completion based on approved estimates.
• Coordinate with the Customer Relations and Project Teams to ensure accurate billing.
• Follow up with clients for estimate approvals and required documentation.
• Ensure all invoices are supported with job sheets, approvals, and backup files.

2. Receivables Follow-up & Collection

• Conduct daily follow-ups via calls, emails, and WhatsApp to ensure timely collection.
• Maintain a structured follow-up tracker for all outstanding payments.
• Build professional relationships with client finance teams to speed up payments.
• Escalate high-value or long-overdue cases to the Accounts Manager when required.

3. Account Reconciliation

• Reconcile customer ledgers and resolve discrepancies.
• Coordinate with the Accounts Payables and Project Teams for adjustments, credit notes, or corrections.
• Share monthly SOA (Statement of Accounts) with clients.

4. Reporting & MIS

• Prepare daily/weekly collection reports for management.
• Update ERP/Accounting software with collection status and remarks.
• Track DSO (Days Sales Outstanding) and highlight delays or risks.

5. Cross-Department Coordination

• Work with Sales, Customer Relations, Accounts, and Projects to ensure smooth billing & collection flow.
• Coordinate with the Sales team for holding/ releasing materials for clients with outstanding dues.

Desired Candidate Profile

• Bachelor’s Degree in Commerce, Accounting, or Finance.
• 1–4 years of experience in accounts receivables, collections, or customer coordination.
• Strong communication, negotiation, and follow-up skills.
• Knowledge of billing, GST rules, and basic accounting principles.
• Experience with Tally / Zoho Books / ERP systems preferred.
• Good MS Excel and documentation skills.
• Ability to work under deadlines and maintain accuracy.

What We Offer

• Competitive salary based on experience
• Performance incentives linked to collection efficiency
• Growth opportunities within the accounts & finance team
• Supportive work culture and learning environment