Accounts Receivable Specialist

Company Description

KNOWVISORY GLOBAL, we are a young team of Finance & Accounting professionals with a mission to enhance the success ratio of start-ups and reduce operation costs for small- and medium-sized enterprises. By partnering with KnowVisory, you get an accountant, a financial advisor, a compliance advisor, and more importantly, a friend who understands the challenges faced by start-ups & SMEs and has solutions for many of them. Our aim is to guide new ventures and SMEs in the right direction by providing Finance, Accounting, and Compliance solutions so that businesses can focus on creating value for their stakeholders while being more productive and efficient.

Position Summary:

Key duties include reconciling accounts, analyzing AR aging reports, maintaining customer records, collaborating with sales, collections and customer service, and generating financial reports to support the company's overall financial health.

Key Job Responsibilities:

• Manage accounts receivable, including generating invoicing and payment processing.
• Receiving, recording, and posting customer payments via bank lockbox, checks and electronic transfers.
• Balancing accounts receivable ledger with the general ledger and resolving any discrepancies between payments and invoices.
• Preparing AR aging reports, contributing to month-end and year-end closing activities, and developing reports on AR activity.
• Resolve billing/payment discrepancies and address customer inquiries.
• Collaborate with internal departments to address and resolve customer account discrepancies.
• Perform account reconciliations for incoming cash, resolve discrepancies, and maintain accurate records for month-end closing.
• Handle payment reversals related to CC merchant chargebacks and ACH rejections.
• Perform online customer invoice uploads using Paymode, IRT, Coupa and Vendor Caf.
• Perform cancellation of open work orders and deactivations of customer accounts.
• Maintain compliance with company policies and accounting regulations.
• Perform routine clerical duties as assigned, including preparing reports, filing, copying, scanning and assisting with special projects.

Required Education & Experience:

• Bachelor's degree in Accounting or Finance; or 3-5 years related experience and/or training; or equivalent combination of education and experience.
• Strong understanding of accounting principles and accounts receivable procedures.
• Ability to write simple correspondence such as individual and small group emails.
• Strong time management, prioritization, and multitasking abilities to handle multiple tasks and deadlines.
• Ability to resolve discrepancies, address customer issues, and identify solutions to improve AR processes.
• A high level of accuracy in data entry, record-keeping, and reconciliation.
• Ability to work both independently and within a team-oriented environment.
• Proficiency in Microsoft Excel and Microsoft Dynamics 365 is a plus.