Accounts Payable

Key Job Summary:

We are seeking a detail-oriented and proactive Accounts Payable Analyst to support the retail finance operations by ensuring accurate and timely processing of vendor invoices, payments, reconciliations, and compliance. This role plays a critical part in managing vendor relationships, supporting internal teams, and maintaining the integrity of financial records.

Key Responsibilities:

• Invoice Processing & Vendor Management:
• Process vendor invoices accurately and timely in line with company policies and GST regulations.
• Match purchase orders (PO), goods receipts (GR), and invoices (3-way matching).
• Coordinate with the procurement, warehouse, and retail teams to resolve discrepancies.
• Manage vendor onboarding documentation and updates in the system.

Payment Execution:

• Prepare and process weekly/monthly payment runs (NEFT/RTGS/cheques).
• Ensure timely payments to vendors while optimizing cash flow and taking advantage of early payment discounts.
• Handle urgent and advance payment requests as per approval protocols.
• Ensure timely remittances of Overseas Suppliers
• Ensure timely payment of legal dues and MSME entities

Reconciliations & Reporting:

• Perform regular vendor account reconciliations and resolve outstanding balances.
• Track credit notes, debit notes, and ensure proper accounting of vendor returns (RTV).
• Assist in monthly and year-end closing by providing accurate AP schedules.
• Prepare monthly and periodic Accruals and provisions working for review, approval and recording in accordance with internal systems and controls
• Prepare reports related to AP aging, cash flow, and vendor payment status.

Compliance & Audit Support:

• Ensure compliance with statutory requirements including TDS, GST, and other applicable taxes and ensure timely submission of returns with help of respective consultants
• File GST returns related to AP inputs and assist in reconciliations.
• Provide documentation and support during internal and external audits.
• Maintain documentation for Vendor master and process timely Vendor Code Creation

Cross-Functional Collaboration:

• Collaborate with the buying, retail operations, and logistics teams to ensure seamless flow of invoice and inventory data.
• Liaise with IT or SAP / ERP teams for process automation and data integrity in the AP module (SAP preferred).

Qualifications:

• Bachelor’s degree in accounting, Finance, or related field.
• Should have 5+ years of experience
• Proven experience in accounting, sales operations, or related roles.
• Strong proficiency in MIS reporting and Excel.