Accounts Payable Clerk

We are Allvue Systems, the leading provider of software solutions for the Private Capital and Credit markets. Whether a client wants an end-to-end technology suite, or independently focused modules, Allvue helps eliminate the boundaries between systems, information, and people. We’re looking for ambitious, smart, and creative individuals to join our team and help our clients achieve their goals. Working at Allvue Systems means working with pioneers in the fintech industry. Our efforts are powered by innovative thinking and a desire to build adaptable financial software solutions that help our clients achieve even more. With our common goals of growth and innovation, whether you’re collaborating on a cutting-edge project or connecting over shared interests at an office happy hour, the passion is contagious. We want all of our team members to be open, accessible, curious and always learning. As a team, we take initiative, own outcomes, and have passion for what we do. With these pillars at the center of what we do, we strive for continuous improvement, excellent partnership and exceptional results. Come be a part of the team that’s revolutionizing the alternative investment industry. Define your own future with Allvue Systems!

Accounts Payable Workflow

Enter vendor bills into NetSuite daily upon receipt, ensuring proper coding to General Ledger accounts.Communicate with vendors to resolve invoice discrepancies or payment issues.Run Accounts Payable Aging Reports regularly and prioritize payments based on due dates and contractual obligations.Create bill payments in NetSuite for approved invoices, with payment methods including wire transfers, ACH, and checks.

Reconciliation And Payments

Reconcile the Accounts Payable account as part of the month-end close process.Reconcile state-specific sales tax monthly using NetSuite and Avalara, ensuring tax compliance across jurisdictions.Ensure timely processing and payment of employee expenses in accordance with company policies.

Audit And Financial Support

Support the accounting audit process by providing AP-related documentation and reconciliations as required.Assist with developing components of financial forecasts and budgeting related to vendor costs and recurring expenses.

Process Improvements

Identify and implement process improvements to increase AP efficiency and reduce errors.Collaborate with internal teams to address gaps in invoice management, approvals, and compliance.

Additional Responsibilities

Respond promptly to business partner inquiries and provide ad-hoc analysis to support financial decisions.Take ownership of special projects and other duties as assigned to support the finance team's goals.

Skills And Competencies

Core Competencies:

Exceptional attention to detail and accuracy in invoice processing, payment preparation, and reconciliations.Strong time management and organizational skills to handle high-volume tasks efficiently.Analytical problem solver capable of identifying discrepancies and resolving vendor or payment-related issues.

Communication Skills

Excellent verbal and written communication skills to interact with vendors and internal teams.Ability to respond to inquiries promptly and convey financial insights clearly.

• Minimum 1 to 3 years of accounting experience
• Strong organizational skills
• High attention to detail
• NetSuite experience (preferred)