Accounts Executive

Position Overview :

Augusta Hitech is seeking a detail-oriented and proactive Accounts Executive to manage client invoicing, vendor payments, accounts payable, compliance, and US payroll support. The ideal candidate will have strong organizational skills, excellent communication abilities, and proven experience working with QuickBooks or similar accounting software. This role requires accuracy, confidentiality, and the ability to collaborate across internal teams and external vendors.

Key Responsibilities :

Client Invoicing & Timesheet Management

Prepare and issue accurate client invoices in a timely manner.

Consolidate, review, and validate employee/vendor timesheets for billing accuracy.

Coordinate with project managers to resolve discrepancies.

Accounts Payable & Vendor Payments

Enter bills, schedule, and process payments in QuickBooks (must be able to demonstrate proficiency).

Issue purchase orders and collaborate with internal teams to prepare accurate POs and related invoices.

Manage the end-to-end accounts payable cycle, including bill entry, approval workflow, and payment disbursement.

Resolve vendor queries promptly, maintaining strong vendor relationships.

Ensure proper documentation and compliance with company policies.

Vendor Communication & Issue Resolution

Serve as the primary point of contact for vendor queries related to accounts payable and payments.

Ensure all communications are professional, timely, and resolution oriented.

Escalate unresolved issues to management as needed.

Compliance & Documentation

Maintain accurate and complete financial documentation to ensure audit readiness.

Support internal and external audits with required records and reconciliations.

Ensure compliance with company policies and applicable accounting regulations.

US Payroll Support

Act as backup for U.S. payroll processing, ensuring accuracy, confidentiality, and timeliness.

Assist with payroll input validation and reconciliation of payroll data.

Support HR/Finance teams in addressing payroll-related queries.

Qualifications & Skills

Bachelor’s degree in Accounting, Finance, or related field (preferred).

3–5 years of experience in accounts payable, invoicing, or financial operations.

Hands-on experience with QuickBooks (required); ability to demonstrate proficiency.

Strong understanding of accounting principles and financial documentation.

Proficiency in MS Excel and familiarity with ERP/accounting systems.

Excellent communication and vendor management skills.

High attention to detail, integrity, and ability to meet deadlines.

Experience with U.S. payroll processes (a plus).