Accounts Cum Dispatch Executive

Job Description Accounts and Dispatch Executive UMA RUBBER AND PLASTIC PRODUCT is a rubber product manufacturing company incorporated in 1991. We are looking for a reliable and detail-oriented Accounts and Dispatch Executive to manage day-to-day accounting tasks and coordinate dispatch operations. The candidate should have basic accounting knowledge and experience in handling sales invoices, logistics, and dispatch documentation in a manufacturing environment. RESPONSIBILITIES Accounts Responsibilities: Prepare sales invoices, purchase entries, and credit/debit notes in accounting software (Tally or equivalent). Record day-to-day transactions including cash, bank, and journal entries. Maintain and reconcile customer and vendor ledgers. Follow up for payment collection and coordinate with sales team for outstanding dues. Assist in monthly GST filing support and document preparation. Support internal and statutory audits by maintaining proper accounting records. Prepare reports for receivables, payables, and daily cash flow summaries. Dispatch Responsibilities: Plan and coordinate daily dispatches as per sales orders and delivery schedules. Generate e-way bills, packing lists, and dispatch invoices accurately. Coordinate with transporters, courier companies, and customers for timely delivery. Maintain dispatch records, GRNs, and PODs (proof of delivery) in systematic format. Ensure proper packaging and labelling of goods before shipment. Liaise with store, production, and sales teams for dispatch readiness and planning. Keep track of inventory levels to avoid shortages and ensure dispatch accuracy. CANDIDATE PROFILE Minimum Requirement: B.Com / M.Com / BBA / Diploma in Accounts or Logistics OR Any graduate with relevant accounting and dispatch experience. 1–4 years of experience in accounts, dispatch, or logistics coordination in a manufacturing setup. Working knowledge of Tally ERP, MS Excel, and e-invoicing/e-way bill generation. Understanding of GST concepts and basic ledger management. Good organizational and follow-up skills to handle dispatches independently. Attention to detail, discipline in documentation, and basic commercial sense. Strong coordination ability with transporters, vendors, and internal teams. Fluency in English and Hindi (spoken and written); Gujarati is a plus. JOB OFFER Salary: As per industry standard + Performance-based incentives (if applicable) Dual-role opportunity to work across accounts and dispatch in a structured factory environment Learning exposure to tax filing, customer handling, ERP system, and logistics management Supportive team with scope to grow into Sr. Executive or full-time Accounting/Logistics role Selection Criteria for Accounts and Dispatch Executive Salary: ₹18,000 – ₹28,000 per month (Negotiable based on experience) Candidate Qualification Criteria Education (Minimum Requirement): B.Com / M.Com / BBA or equivalent Working experience in accounting or dispatch roles in a factory or trading business Work Experience: 1–4 years of experience in handling accounts and/or dispatch operations Skills & Competencies: Proficient in Tally ERP, GST knowledge, and invoice documentation Basic dispatch planning, transporter follow-up, and customer coordination MS Excel reporting (daily dispatch log, receivables tracking, inventory coordination) Timely task execution, documentation accuracy, and communication skills Additional Preferences: Familiarity with rubber/plastic product dispatch or industrial billing Experience handling e-invoicing and e-way bills under GST Ability to handle pressure and work across multiple departments