Account Officer

JOB DESCRIPTION FOR THE POSITION OF THE FINANCE OFFICER

Position Summary

The Account Officer at Dhar Kshatriya Vikas Sansthan will be responsible for maintaining day-to-day financial records, ensuring accuracy in accounting processes, managing vouchers, ledgers, and bank reconciliations, and supporting the Finance Officer in financial documentation and compliance. This position plays a key operational role in ensuring that all financial transactions are recorded and maintained properly and that statutory obligations are fulfilled in a timely manner.

Key Responsibilities

1. Daily Accounting Operations

• Maintain accurate books of accounts including cash book, bank book, ledgers, and journals.

• Record all day-to-day financial transactions using accounting software (e.g., Tally ERP or equivalent).

• Manage and file physical and digital documentation for all transactions.

2. Voucher and Invoice Management

• Prepare and process payment vouchers, receipts, bills, and invoices.

• Ensure proper approval and supporting documentation for all payments and receipts.

• Enter transactions into the accounting system with correct coding and categorization.

3. Bank & Cash Reconciliation

• Conduct monthly bank reconciliation and verify balances.

• Reconcile petty cash and maintain cash flow records.

• Monitor and report discrepancies in financial records and coordinate resolution.

4. Statutory Compliance Support

• Assist in preparation and timely filing of statutory returns (TDS, GST, PF, ESI, etc.).

• Ensure timely payments of statutory liabilities under supervision.

• Support Finance Officer during audits by preparing required schedules and documents.

5. Payroll and Reimbursement Assistance

• Assist in preparation of salary sheets and employee reimbursements.

• Maintain leave, attendance, and staff-related accounting records.

• Help calculate deductions and benefits under guidance.

. Financial Record Keeping

• Maintain records for vendor payments, advances, and settlements.

• Track and record donations, grants, or fund receipts and usage.

• Support budgeting and financial forecasting by providing transactional data.

. Qualifications & Experience

• Bachelor’s degree in Commerce or Accounting (B.Com required, M.Com preferred).

• Minimum 2–4 years of experience in accounting, preferably in NGOs, trusts, or non-profit institutions.

• Hands-on experience with Tally ERP, MS Excel, and other financial software tools.

• Basic understanding of income tax, TDS, GST, and other relevant statutory requirements.

• Experience maintaining physical and digital accounting records.

. Desirable Attributes

• High integrity and attention to detail.

• Ability to meet deadlines and manage time effectively.

• Good communication and coordination skills.

• Willingness to learn and grow within the finance function.

• Familiarity with donor reporting or NGO finance practices is a plus.

Job Type: Full-time

Pay: Up to ₹25,000.00 per month