Academic Coordinator

Batch & Timetable Management

• Plan and execute batch scheduling, student allocation, and classroom mapping based on enrollments and faculty availability.
• Create and regularly update class timetables and ensure timely communication to faculty and students.
• Coordinate batch commencements and transitions, ensuring readiness of classroom and learning resources.

Faculty Coordination & Management

• Coordinate the schedules and availability of Spoken English Faculty, ensuring smooth lesson delivery without conflicts.
• Track and manage faculty attendance, class replacements, and leave planning.
• Serve as the first point of contact for faculty regarding academic planning, teaching aids, and classroom support.
• Monitor faculty performance, punctuality, and engagement, escalating issues to the Academic Manager when necessary.

Student Oversight

• Ensure proper student allocation, registration tracking, and batch placement based on levels.
• Maintain student attendance records, follow up on absentees, and ensure academic progress and discipline.
• Respond to student academic queries or concerns related to timetables, learning materials, or faculty issues.

Materials & Teaching Aids Management

• Distribute and track academic books, digital materials, worksheets, and course kits.
• Ensure digital teaching aids (e.g., presentations, audios, smartboard content) are available and accessible to faculty.
• Keep records of inventory and requirements for classroom supplies and spoken english resources.

Academic Execution & Quality Control.

• Supervise and ensure discipline and punctuality among students and staff during academic hours.
• Monitor the quality of academic delivery and report inconsistencies or improvement areas to the Academic Manager.

Coordination & Reporting

• Maintain and update daily academic trackers, class logs, issue reports, and schedule rosters.
• Provide daily/weekly updates to the Academic Manager regarding batch status, student behavior, faculty concerns, and materials issued.
• Coordinate with the admissions and tech support team to resolve technical, student, or classroom concerns.

Classroom Environment & Student Experience

• Create a student-friendly and structured learning environment that ensures high satisfaction and progress.
• Assist in organizing evaluations, feedback collection, mini-exams, or activity days within the German department.

Required Qualifications & Skills:

• Bachelor’s degree in Education, Language Studies, Management, or any relevant field.
• Minimum 2+ years of experience coordinating academic operations, preferably in a language institute.
• Proven team leadership experience in managing faculty and classroom operations.
• Excellent verbal and written English communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Familiarity with academic tracking systems, Google Sheets, MS Office, and basic educational tech tools.

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month