Virtual Assistant

About the Role:

Virtual Assistant

Key Responsibilities:

• Workflow & Task Management

• Maintain and organize daily business operations.
• Track project progress, deadlines, and deliverables.
• Coordinate between teams or vendors as needed.

• Client Communication & Support

• Handle basic client inquiries via email or chat in a professional manner.
• Schedule and confirm client meetings or calls.
• Maintain a positive and responsive client experience.

• Calendar & Scheduling

• Manage calendars for the leadership team.
• Schedule meetings, appointments, and reminders across time zones.
• Proactively anticipate scheduling conflicts and resolve them.

• Documentation & Data Handling

• Maintain organized records in CRMs and shared drives.
• Prepare summaries, follow-up notes, and task lists after client meetings.
• Assist with light research or data entry tasks when required.

Required Skills & Qualifications:

• Excellent command of

  English

  — both verbal and written.
• Strong organizational and time-management skills.
• Proficiency with tools such as:

• Google Suite

  (Docs, Sheets, Calendar, Drive)

• CRMs

  (HubSpot, Zoho, or similar)
• Communication platforms (Slack, Zoom, WhatsApp Business, etc.)
• Ability to manage multiple tasks and clients simultaneously.
• High attention to detail and professional communication etiquette.
• Comfortable working independently with minimal supervision.

Preferred Qualifications:

• Prior experience as a

  Virtual Assistant

  ,

  Operations Coordinator

  , or

  Client Success Assistant

  .
• Familiarity with productivity tools such as Notion, Trello, or Asana.
• Experience in managing client communications across multiple time zones.

Work Setup:

• Position Type:

  Remote / Work from Home

• Hours:

  Flexible, with some overlap with U.S. or international business hours

• Compensation:

  Based on experience and skill level

Why Join Us:

You’ll be part of a fast-growing business environment where efficiency, clarity, and communication are key. This role is ideal for someone who enjoys being the backbone of a smooth-running operation — keeping things organized and clients happy.