Virtual Assistant

Key Responsibilities:

Travel Coordination

• Co-ordinate travel bookings for clients and event participants
• Prepare detailed travel itineraries and ensure all bookings align with event schedules and budgets.
• Enter all confirmed travel arrangements into the event management software to ensure accurate and up-to-date event data that will then be communicated to attendees.
• Track travel expenses and assist with reconciliation and reporting.
• Run regular reports to check the data for accuracy and identify errors and update where necessary.

Administrative Support

• Provide day-to-day administrative assistance to the event management team, including document preparation, data entry, and file management.
• Assist in preparing and formatting presentations, reports, and proposals.
• Help maintain efficient digital filing systems and shared drives.

Team & Client Support

• Communicate professionally with clients, suppliers, and internal team members to provide timely updates and support.
• Assist with follow-ups, confirmations, and post-event administration.
• Support the coordination of logistics and timelines for upcoming events.
• Contribute to a positive, collaborative, and solutions-focused team environment.

Skills & Experience

• Previous experience as a Virtual Assistant, Administrative Assistant, or in an Event Management support role (preferred).
• Strong organisational and time management skills with excellent attention to detail.
• Experience managing travel bookings and working with itineraries.
• Proficient in Microsoft Office and/or Google Workspace, with strong Excel and document formatting skills.
• Experience with Events Air desired but not required – training will be provided.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting multiple team members.
• A proactive, flexible, and professional approach to all tasks.

Desirable Attributes

• Prior experience in the events, travel, or hospitality industry.
• Knowledge of event management systems or CRM platforms.
• Comfortable working across different time zones and managing priorities.

Immediate joiners required.

Interested candidates can share their profile on vnavadia@aptbusinessservices.com