1446 Travel Management Jobs - Page 8

Role & responsibilities Job Responsibilities: Administrative Support: Providing high-level administrative support to the Director, including managing outlook calendar, scheduling meetings, and handling correspondence. Communication: Acting as a liaison between the Director and other staff members, clients, and stakeholders. Fluent in verbal & written communication. Payments: Managing monthly / yearly payments of all utility bills, phone bills, school fees, travel bookings, car maintenance & repairs and co-ordinating the same with external agents. Investments Management: Keep a track of investment portfolio - all commitments and payments, follow-up for investment tracking with companies. Organise monthly meetings with investment consultant, prepare agenda & follow-up on action points from monthly meetings. Ensuring all documentation related with investments is filed and maintained Document Management: Preparing and editing documents, reports, and presentations as required. Ensuring all documentation is filed and maintained appropriately. Meeting Coordination: Organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action items. Travel Arrangements: Coordinating travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries. Confidentiality: Handling sensitive information with the utmost confidentiality and discretion. Preferred candidate profile Experienced in working with comapny directors, fluent in written & verbal communication, Should be able to manage travel bookings and arrangements. Should be able to track investments portfolio..

Responsibilities: Coordinate meetings & events Schedule appointments & travel arrangements Prepare reports & presentations Manage executive calendar & communications Provide Admin support Responsible for all professional and personal engagements Health insurance Annual bonus Provident fund

Responsibilities: General Administration Facility/Infrastructure Management Vendor Management Security & Safety Event Management Canteen / Cafeteria Management Purchase / Stationery management Transport Management Travel Management.

Job Description for Executive Assistant to the Group Position Title: Executive Assistant to Group Heads (CHRO, CFO & CSO) Location: Lower Parel Experience Required: 2 to 4 years in a similar capacity Role Overview We are looking for a proactive and highly organized Executive Assistant to support our Group Heads which are the Chief Human Resources Officer (CHRO), Chief Financial Officer (CFO), and Chief Strategy Officer (CSO). The ideal candidate will act as a trusted partner in managing day-to-day operations, streamlining workflows, and enabling strategic execution. Key Responsibilities Ensure seamless daily operations across the three functions by coordinating schedules, tasks, and priorities. Schedule and organize meetings; prepare agenda notes, presentations, and Minutes of Meetings (MoMs), ensuring timely follow-ups on action items. Co-ordinate with internal departments and external stakeholders, maintaining a high level of professionalism and confidentiality. Efficiently manage travel arrangements, itineraries, and calendars for the CHRO, CFO, and CSO, optimizing time and resources. Prepare executive-level reports, documentation, and briefs to aid in informed decision-making. Track and reconcile expenses, manage reimbursements, and provide administrative support for budgeting activities. Preferred Candidate Profile 2 to 4 years in an Executive Assistant or similar strategic support role. Exceptional written and verbal communication skills with the ability to interact confidently across senior leadership levels. Highly structured and detail-oriented; capable of managing multiple high-priority tasks simultaneously with minimal supervision. High level of discretion in handling confidential information and sensitive matters. Proficiency in MS Office Suite, calendar and travel management tools, and project tracking platforms.

Role & responsibilities General Administration Invoice checking Travel management Preferred candidate profile Perks and benefits

What you will be doing: Handling the calendar, organizing and scheduling weekly/monthly meetings for both internal and external Handling email, documentation of office task such as Drafting, filing and editing materials Processing of invoices and reimbursements of CTC claims like Fuel, Driver, LTA and Non-CTC claims and its policy adherence. Follow up with various people for its approvals. Follow up with team for reports, presentations and actions on on-going projects/tasks. Accurately recording/writing minutes of meetings Mananging/Booking travel and accommodation as per business requirement For multi-channels develop communications with both inter and intra department, coordinating for the activities like meetings, events, conference, workshops with materials, forms, documents, presentations and spreadsheets. Maintain an organized filing system of paper and electronic documents Uphold a strict level of confidentiality Booking rooms for meetings (internal/external) Qualification & Key skills/ competencies: • Should have B.E/ B.Tech at Graduation Level. experience as an Executive Assistant reporting directly to senior management In depth knowledge of Microsoft Office, Virtual meeting software (Microsoft Teams) Proficiency in collaboration and delegation of duties Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills Strong analytical skills Problem solving Abilities Ability to stretch beyond set boundaries Having ability to manage work priorities

Summary of work Environment and Work performed: 5-7 Yrs Experience in Travel, ticketing ,Visa (70% of work will be involved in Travel arrangements), 30% will be Office administration relation works. Candidate should be very good in travel/ visas, International and domestic travel in MMT. The Executive Administration is responsible for the matters related to the administration of Sales and Engineering offices of the company across the locations. Managing and maintaining the office infrastructure Managing various contracts related to the offices (Rent contract, housekeeping contract, Security agency contract and other service contracts) Ensuring timely renewal of all such contracts Ensuring competitive rates for all such contracts Ensuring timely payment to all the contractors Managing all travel related requirements (Ticketing/Hotel accommodation/Transport etc) of the Sales and Engineering employees at office locations, especially at Hyderabad.s Managing contracts with Hotels, Airlines and get competitive deals Managing the transport contractors Providing Mobile Phone Sim card/data card to the eligible employees Managing the mobile phone service provider across the office locations Preparing and submitting the monthly MIS Specific Duties: Managing all travel related requirements visitors, overseas customers other location employees Managing and Preparation of visa documentation for employees in related to travelling abroad co-ordinating with embassies in getting visas/ticketing, Travel Insurance/Forex and etc. Managing Administrative Budgeting and cost control measures, Monitoring Budget vs. Variance. Managing Space Matrix, Space utilization, occupancy for Hyderabad office. Event Management, FOREX & FRRO management. Managing PAN India vendor relations and looking after the logistics & hotel arrangements for internal as well as external clients. Liaisoning with Government Departments for all statutory compliance. Managing Administration billing and Purchase order System for various vendors PAN India basis. Managing printing stationery letter heads/Envelops/ID cards other printing requirements for other offices. Managing & Preparation of visa documentation for Visitors from other overseas offices. Monitoring & Managing Access control systems and CC cameras for Hyderabad location. Maintaining AMC Vendors for EPBEX / Air-condition across PAN INDIA. Skills and abilities: Good Experience in Office Administration & Travel Admin Having experience in vendor management Good interpersonal skills Effective communication skills Positive Attitude & Discipline Self-motivated and innovative Experience: 5-7 yrs of experience in Office administration, back-end operations, travel planning etc Experience in Vendor management, travel bookings, hotel bookings Experience in managing day to day office regular expenses, maintain all required records on office expenses. Essential: - Bachelors of Degree (Any Specialization). Desired: - PG (MBA) is Added Advantage.

Summary of work Environment and Work performed: 2-4 Yrs Experience in Travel, ticketing ,Visa (70% of work will be involved in Travel arrangements), 30% will be Office administration relation works. Candidate should be very good in travel/ visas, International and domestic travel in MMT. The Executive Administration is responsible for the matters related to the administration of Sales and Engineering offices of the company across the locations. Managing and maintaining the office infrastructure Managing various contracts related to the offices (Rent contract, housekeeping contract, Security agency contract and other service contracts) Ensuring timely renewal of all such contracts Ensuring competitive rates for all such contracts Ensuring timely payment to all the contractors Managing all travel related requirements (Ticketing/Hotel accommodation/Transport etc) of the Sales and Engineering employees at office locations, especially at Hyderabad.s Managing contracts with Hotels, Airlines and get competitive deals Managing the transport contractors Providing Mobile Phone Sim card/data card to the eligible employees Managing the mobile phone service provider across the office locations Preparing and submitting the monthly MIS Specific Duties: Managing all travel related requirements visitors, overseas customers other location employees Managing and Preparation of visa documentation for employees in related to travelling abroad co-ordinating with embassies in getting visas/ticketing, Travel Insurance/Forex and etc. Managing Administrative Budgeting and cost control measures, Monitoring Budget vs. Variance. Managing Space Matrix, Space utilization, occupancy for Hyderabad office. Event Management, FOREX & FRRO management. Managing PAN India vendor relations and looking after the logistics & hotel arrangements for internal as well as external clients. Liaisoning with Government Departments for all statutory compliance. Managing Administration billing and Purchase order System for various vendors PAN India basis. Managing printing stationery letter heads/Envelops/ID cards other printing requirements for other offices. Managing & Preparation of visa documentation for Visitors from other overseas offices. Monitoring & Managing Access control systems and CC cameras for Hyderabad location. Maintaining AMC Vendors for EPBEX / Air-condition across PAN INDIA. Skills and abilities: Good Experience in Office Administration & Travel Admin Having experience in vendor management Good interpersonal skills Effective communication skills Positive Attitude & Discipline Self-motivated and innovative Experience: 2-4 yrs of experience in Office administration, back-end operations, travel planning etc Experience in Vendor management, travel bookings, hotel bookings Experience in managing day to day office regular expenses, maintain all required records on office expenses. Essential: - Bachelors of Degree (Any Specialization). Desired: - PG (MBA) is Added Advantage.

Role & responsibilities Administrative Support: This includes tasks like scheduling appointments, managing calendars, organising files, and handling correspondence (emails, letters, etc.). Organisational Support: Personal secretaries ensure the smooth operation of their employer's day by managing their time effectively, prioritising tasks, and maintaining an organised workspace. Communication Hub: They often act as the first point of contact for their employer, managing phone calls, screening messages, and relaying information. Confidentiality: Personal secretaries handle sensitive information and are entrusted with confidential matters, requiring discretion and trustworthiness. Beyond the Office: In some cases, they may also perform personal assistant duties, such as making travel arrangements or managing household tasks. Calendar Management: Scheduling appointments, meetings, and events, and ensuring the employer is aware of deadlines and commitments. Travel Coordination: Booking flights, accommodations, and transportation for business or personal travel. Communication Management: Handling phone calls, emails, and other forms of correspondence, often acting as a point of contact for the employer. Meeting Support: Preparing materials for meetings, taking minutes, and following up on action items. Document Management: Maintaining files, databases, and records, and potentially preparing reports, presentations, or other documents. Event Planning: Coordinating logistics for events, conferences, or special occasions. Errand Running: Handling various tasks like shopping, picking up dry cleaning, or managing household needs. Preferred candidate profile

Role & responsibilities This includes tasks like scheduling appointments, managing calendars, organising files, and handling correspondence (emails, letters, etc.). Personal secretaries: Ensure the smooth operation of their employer's day by managing their time effectively, prioritising tasks, and maintaining an organised workspace. Communication Hub: They often act as the first point of contact for their employer, managing phone calls, screening messages, and relaying information. Confidentiality: Personal secretaries handle sensitive information and are entrusted with confidential matters, requiring discretion and trustworthiness. Beyond the Office: In some cases, they may also perform personal assistant duties, such as making travel arrangements or managing household tasks. Calendar Management: Scheduling appointments, meetings, and events, and ensuring the employer is aware of deadlines and commitments. Travel Coordination: Booking flights, accommodations, and transportation for business or personal travel. Communication Management: Handling phone calls, emails, and other forms of correspondence, often acting as a point of contact for the employer. Meeting Support: Preparing materials for meetings, taking minutes, and following up on action items. Document Management: Maintaining files, databases, and records, and potentially preparing reports, presentations, or other documents. Event Planning: Coordinating logistics for events, conferences, or special occasions. Errand Running: Handling various tasks like shopping, picking up dry cleaning, or managing household needs.

Manage calendars, appointments, and communication with internal teams and external stakeholders. Provide end-to-end administrative and logistical support to senior leadership for meetings, travel, and event coordination Coordinate follow-ups, task completion and task deadlines for internal team . Strong communication, multitasking, and organizational skills with proficiency in MS Office and digital collaboration tools Coordination for events , logistics and generate reports , manage the meeting schedule and block the calendars, Make MOM when required Any other tasks as per requirements.

What will you drive? As the Admin Manager , you will be at the heart of driving seamless administrative operations that directly impact our people experience and organizational culture. You will: Lead Administration Across Locations : Manage all office and facility-related administrative functions to ensure smooth daily operations. Enhance People Experience : Partner with HR and other cross-functional teams to deliver a workplace that is efficient, safe, and employee-centric. Policy & Process Implementation : Develop and enforce policies that support compliance, operational efficiency, and a great employee environment. Vendor & Contract Management : Manage office-related vendors end-to-endfrom onboarding and negotiations to monitoring SLAs and contract renewals. Budget Ownership : Prepare and manage the administration budget while ensuring cost-effectiveness and quality service delivery. Compliance & Safety : Ensure all processes meet legal and regulatory standards, including workplace health and safety norms. Team Leadership : Lead, mentor, and grow the administration team to support evolving business needs. Who are we looking for? Experience : 7 - 12 years of experience in administration, facility or office management, preferably within high-growth or multi-location organizations. People-Focused Mindset : Passion for delivering exceptional internal service and enhancing workplace experience for employees. Leadership : Proven ability to manage and motivate teams while handling complex multi-location operations. Operational Excellence : Strong understanding of admin systems, vendor negotiations, logistics, and workplace compliance. Business Acumen : Skilled in cost optimization, contract management, and cross-functional collaboration. Problem Solver : Proactive, solution-oriented mindset with attention to detail and the ability to troubleshoot quickly. Communication : Strong communication and stakeholder management skills across levels. Tech-Savvy : Proficient in MS Office and administrative tools used for workflow, reporting, and vendor tracking. Interested candidates can share their CV's at manvi.arora1@cars24.com

Hiring for Leading ITES Company In Gurgaon for Customer Support - Travel Process Key Highlights: 1: Graduate/UG with Min 1 year Experience in Customer Support 2: Candidate Must Not Have Any Exams in the Next 6 Months 3: 24x7 Shifts 4: 5 Days Working 5: Both Side Cabs 6: Excellent Communication Skills 7: Immediate Joiners Preferred 8: Travel Industry Experience Preferred A Customer Support Specialist, also known as a Customer Service Representative, is primarily responsible for handling customer inquiries, resolving issues, and ensuring a positive customer experience. They act as the first point of contact for customers, providing assistance and support via various channels like phone, email, or chat. Daily Walkin @ Outpace Consulting, C-29, Sec 2 Noida (Nearest Metro Noida Sec 15, Exit Gate 3) Landmark : Near Hotel Nirulas Walkin Time : 11 am to 3 Pm Ritika @ 8299619074, Somya @ 9461962110, Qasim @ 8056419536 Whatsapp Your CV @ 9721919721 Key Responsibilities: Responding to customer inquiries: Answering questions about products or services, providing information, and offering guidance. Resolving customer issues: Troubleshooting problems, addressing complaints, and finding solutions to customer concerns. Providing support: Helping customers navigate product features, troubleshoot technical difficulties, and make the most of their experience. Managing customer interactions: Maintaining a positive and professional attitude, actively listening to customer needs, and ensuring their satisfaction. Recording and reporting: Documenting customer interactions, tracking issues, and providing feedback to improve customer service processes.

Sales Executives – B2B Sales for a Dubai-based travel firm Locations: Chennai, Bengaluru, Jaipur. Salary: 2.4–3 LPA + commissions. 2–3 yrs exp. Must own two-wheeler. 6-day work week. Drop your CV on WhatsApp: 6267998659 info@hr99global.com Required Candidate profile -Acquire new B2B clients through cold calls, visits, and networking -Handle client meetings and prepare quotations/itineraries -Build long-term relationships with travel agents & corporates Perks and benefits Health Incentive, Health Insurance, Travel Perks

(Only Male apply )Manage daily schedules, calendars, and appointments. Organize meetings, prepare agendas, and take minutes. Coordinate travel arrangements and accommodation bookings. Handle confidential business correspondence and documentation. Required Candidate profile Any Graduate & Excellent verbal and written communication skills in English and Hindi. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Smart & presentable must.

About the Role : We are seeking a highly organized and proactive executive assistant to support our CXOs in managing their daily operations. This is a high-visibility role requiring confidentiality, discretion, and a strong sense of ownership. Role & responsibilities : Administrative Support: Manage and maintain executives' calendars, scheduling meetings, and coordinating appointments. Organize and prepare documents for meetings, presentations, and reports. Time and Task Management: Prioritize and manage multiple tasks and projects with minimal supervision. Ensure deadlines are met and follow up on action items to ensure completion. - Communication and Correspondence: Act as the point of contact between executives and internal/external stakeholders. Draft, review, and edit emails, letters, and other forms of communication. Travel Coordination: Arrange travel plans, itineraries, and accommodations for executives. Process expense reports and ensure timely reimbursements. Meeting and Event Coordination: Plan and organize meetings, events, and conferences, including logistics and materials. Record minutes of meetings and follow up on action items. Confidentiality and Professionalism: Handle sensitive information with utmost confidentiality and discretion. Maintain a professional demeanor in all interactions. Required skills and qualifications : Ability to prioritize and reprioritize tasks dynamically based on urgency, business impact, and shifting priorities. Flexible team player, willing to adapt to changes and unafraid of challenges. Ability to maintain confidentiality of information related to the company and its employees . Preferred skills and qualifications : Graduate/Postgraduate in any discipline. Strong stakeholder management skills. Proficiency with Google Workspace/MS Office and calendar tools.

Department: Administration / Executive Office Timings: Night Shift (Mountain Time) Location: Hyderabad - Work From Home. Job Summary: We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to support our CEO. The EA will manage scheduling, communication, and coordination tasks, acting as a gatekeeper and a key liaison across internal and external stakeholders. Key Responsibilities: Calendar & Schedule Management: Coordinate and manage complex calendars and appointments. Schedule meetings, conferences, and travel itineraries. Communication & Correspondence: Draft, review, and manage emails, memos, and other documents. Handle incoming communications with professionalism and confidentiality. Meeting Support: Prepare agendas, take minutes, and follow up on action items. Organize and coordinate board and leadership team meetings. Travel & Logistics: Arrange domestic and international travel (flights, hotels, visas). Prepare detailed travel itineraries and manage expense reports. Administrative Tasks: Manage confidential files, documents, and reports. Track tasks, projects, and deadlines to ensure timely completion. Stakeholder Coordination: Serve as a point of contact for internal teams, clients, and partners. Support company events, presentations, and communications as needed. Required Skills & Qualifications: Bachelors degree in Business Administration or related field (preferred). 35 years of experience as an Executive Assistant or in a similar role. Strong organizational and multitasking abilities. High level of discretion and confidentiality. Excellent written and verbal communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools like Google Workspace, Zoom, or Slack. Professional demeanor and a proactive attitude. Preferred Qualities: Ability to anticipate needs and take initiative. Experience working with senior leadership in a fast-paced environment. Strong attention to detail and problem-solving skills.

Job Description Any Degree with 12 - 15 yrs of experience in Administration Required Skills Set: Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficient in time management and the ability to prioritize tasks effectively. Attention to detail and problem-solving abilities. Should have strong knowledge of Ms office Strong interpersonal skills and a professional demeanor. Adaptability and flexibility in handling various tasks and changes. Scope of Work Oversee all administrative functions including office maintenance, supplies procurement, and vendor management. Implement administrative systems, processes, and best practices. Supervise and coordinate work of administrative staff, ensuring efficient workflow and task delegation. Manage facility services including housekeeping, security, utilities, and office infrastructure. Coordinate travel, accommodation, and logistics for staff and management. Ensure compliance with health, safety, and company policies. Maintain and manage administrative budgets, expenses, and cost-efficiency plans. Liaise with external agencies, service providers and contractors. Support event planning, meetings, and corporate communication logistics.

We are seeking a dynamic and experienced Head of Administration to lead and oversee all administrative functions, including office administration, facilities management, travel coordination, and security operations. This role is critical in ensuring consistent implementation of organizational procedures and maintaining operational excellence across all locations. Preferred Candidate Profile: We are particularly interested in candidates who are retired officers from the Indian Army , bringing with them proven leadership abilities, a disciplined approach to operations, and extensive experience in managing facilities and teams. Key Responsibilities : Lead and manage all aspects of office and facilities administration Ensure robust travel and logistics coordination across locations Oversee security protocols and procedures for the organization Develop and implement standard operating procedures and policies Liaise with internal stakeholders and external agencies for seamless operations Drive efficiency, cost control, and compliance across administrative functions Oversee Vendor management for PAN India and overseas operations Liaise with the authorities i.e. Seepz, police department, Shops and Establishments department, water department, Talathi office, Forest office etc. Requirement : Completed Graduation in any stream Minimum 18 years of experience into Administration role & Leadership Male candidates only Experience in a BPO or service industry background is considered an added advantage Excellent Communication skills (Written - English & Spoke - English, Marathi & Hindi) Comfortable with Andheri - East as job location . Mumbai base candidates preferred Interested applicants can apply on the job post or share resume on the below email ID Francis Fernandes - francis.fernandes@datamatics.com

JD For KAM OPS (Holiday Packages) Job Title: Holiday Packages Operations Senior Executive Location: Gurgaon, Central office Department: Holiday Packages Reports To: Sanampreet Singh Job Type: Full-Time Salary: [Insert Salary Range] Job Overview: The Holiday Packages Operations Senior Executive will be responsible for overseeing and managing the operations of holiday packages from destination management to post-trip follow-up. This includes handling supplier relations, logistical coordination, crisis management, and ensuring a seamless experience for clients. The Senior Executive will work to enhance operational processes, maintain effective communication, and contribute to the continuous improvement of the organizations holiday package services. Key Responsibilities: 1. Destination Management: o o o Manage and maintain relationships with local suppliers, tour operators, and destinations to ensure smooth operations and delivery of high-quality holiday packages. Ensure that all destination offerings comply with company standards, customer expectations, and regulatory requirements. Regularly research and update information about destinations, activities, accommodations, and new travel trends. 2. Supplier Relations: o o o Build and maintain strong, professional relationships with suppliers, ensuring reliability and excellent service delivery. Negotiate contracts, service terms, and pricing with suppliers to ensure optimal cost-efficiency and customer satisfaction. Monitor supplier performance and address any issues or disputes that arise. 3. Logistical Coordination: o o o Coordinate all logistics related to holiday packages, including transportation, accommodation, excursions, and other service arrangements. Ensure that all operational aspects of packages, such as timelines, customer preferences, and special requests, are well-managed and executed. Work closely with the operations team to ensure timely and accurate bookings, confirmations, and reservations. 4. Crisis Management: o o o Proactively identify potential risks or challenges that could disrupt travel plans and create contingency plans. Manage any crisis situations that may arise, including cancellations, travel disruptions, or emergency situations, while ensuring minimal impact on clients. Communicate effectively with all stakeholders during a crisis, including customers, suppliers, and internal teams. 5. Client Communication: o o o Serve as the primary point of contact for clients before, during, and after their holiday, ensuring all inquiries are addressed promptly and professionally. Provide clear and accurate information regarding holiday packages, including itinerary details, travel tips, and other essential updates. Resolve any client complaints or concerns, ensuring that all issues are handled to satisfaction and in a timely manner. 6. Data Management: o o o Maintain accurate records of all bookings, reservations, and client communications. Analyze operational data to track performance metrics and identify areas for improvement. Use data insights to enhance customer satisfaction, optimize operational efficiency, and support decision-making. 7. Continuous Improvement: o o o Collaborate with internal teams to identify and implement improvements to operational processes and customer service standards. Participate in regular feedback sessions and reviews to assess service quality and identify areas for development. Stay updated on industry trends and best practices to recommend innovative solutions for optimizing holiday packages operations. Key Skills & Qualifications: • • Bachelors degree in Business Administration, Hospitality, Travel Management, or related field. 5+ years of experience in operations, destination management, or a related role within the travel or hospitality industry. Strong knowledge of holiday packages, logistics, and supplier management. Excellent crisis management and problem-solving skills. Exceptional communication and interpersonal skills, with the ability to build relationships and negotiate effectively. • • • • Proficiency in data management, reporting, and using relevant software tools (e.g., MS Office, CRM systems). • • Ability to manage multiple tasks and prioritize efficiently in a fast-paced environment. A customer-centric mindset with a passion for providing high-quality service. Preferred: • • Experience in the travel or tourism industry, specifically in managing holiday packages and client-facing roles. Knowledge of emerging travel trends and technology solutions for the travel industry.

We are seeking a dedicated and reliable Executive Assistant to provide high-level support to a dynamic chairperson . This role involves managing day-to-day operations, coordinating schedules, handling travel arrangements, and ensuring seamless multitasking in a very diverse ecosystem. The ideal candidate will act as a trusted confidante, maintaining utmost discretion and professionalism at all times. Role & responsibilities Coordinate travel plans, itineraries, bookings, and logistics for domestic and international trips. Manage daily schedules, appointments, emails, and communications. Handle multitasking across various administrative, personal, and professional tasks. Provide 24/7 availability for urgent matters Function independently during the executives absence, making decisions as needed. Serve as a reliable confidante, ensuring confidentiality and no unnecessary disclosure of information. Utilize AI tools and technologies to enhance efficiency in tasks such as Presentations , research information , and data management. Assist with other ad-hoc duties as required. Willingness to travel when required . Requirements: Proven proficiency in English (both written and spoken). AI savvy: Comfortable with AI tools, software, and emerging technologies. Based in Coimbatore with flexibility for local and travel-based work. Available 24/7 for emergencies. Mature individual with a professional, humble demeanor. No young children (to ensure undivided focus and flexibility). Either happily married or happily single. Strong multitasking capabilities and ability to prioritize effectively. Willingness to travel frequently with the executive. Ability to function independently and responsibly in the executives absence. High level of responsibility and discretion (must be a trusted confidante with no gossip or blah blah). Preferred candidate profile Female candidates preferred. Proficiency in Hindi is a plus. Prior experience as an executive or personal assistant is advantageous but not mandatory. What We Offer: Competitive salary (commensurate with experience). Opportunities for professional growth and travel. A supportive and dynamic work environment.

Role & responsibilities: Manage calendars, meetings, and travel arrangements for senior management. Prepare reports, presentations, and internal communication materials. Coordinate with internal teams and external stakeholders on behalf of leadership. Maintain confidentiality and support day-to-day executive tasks. Preferred candidate profile Proven experience as an Executive Assistant or in a front desk/customer-facing role. Proficient in MS Office (Outlook, Word, Excel). Strong communication, multitasking, and organizational skills. Professional, discreet, and service-oriented attitude.

Role & responsibilities: Manage calendars, meetings, and travel arrangements for senior management. Prepare reports, presentations, and internal communication materials. Coordinate with internal teams and external stakeholders on behalf of leadership. Maintain confidentiality and support day-to-day executive tasks. Preferred candidate profile Proven experience as an Executive Assistant role. Proficient in MS Office (Outlook, Word, Excel). Strong communication, multitasking, and organizational skills. Professional, discreet, and service-oriented attitude.

Follow up on decisions, tasks, and deliverables to ensure timely execution. Minutes of Meeting (MoM): Prepare, maintain, and circulate accurate Minutes of Meetings (MoM) for internal and external meetings. Track action points and ensure accountability. Calendar & Travel Management: Efficiently manage the Chairman's calendar, appointments, and meetings. Organize domestic and international travel, accommodations, and itineraries. Operations Support: Coordinate with plant teams to monitor day-to-day operations. Prepare reports or updates for the Chairman related to plant performance. Confidential Support: Handle confidential and sensitive information with utmost discretion. Maintain professional communication with internal and external stakeholders. Other Administrative Tasks: Assist in preparation of presentations, reports, and official correspondence. Perform any other duties assigned by the Chairman.

• 3+ years in Executive Assistant role • Excellent communication & multitasking • Startup or fast-paced work experience is a plus • Manage calendar, meetings, and travel • Prepare reports and presentations • Track KPIs and assist with projects