Tendering Executive

Job Summary:

Project Development Lead/Sr. Executive

Key Responsibilities:

Tender Management & Project Coordination

• Identify, evaluate, and manage government and private tenders on platforms such as

  HPCL, BPCL, IOCL eproc, GeM, CPP, IREPS etc

  .
• Prepare and submit

  technical and financial bids

  in collaboration with internal departments.
• Ensure

  compliance

  with eligibility criteria, documentation standards, and submission deadlines.
• Handle

  post-submission communications

  , clarifications, and follow-ups with clients or authorities.

Sales Coordination & Documentation

• Support the sales team in tracking leads, preparing documentation, and maintaining CRM records.
• Create and manage documentation including

  purchase orders, invoices, delivery schedules

  , and reports.

Administrative & Operational Support

• Coordinate with internal teams for

  dispatches, procurement

  , and vendor follow-ups.
• Manage

  vendor registration

  , renewals, and updates on government portals.
• Maintain accurate

  data records

  , files, and reports related to tenders, vendors, and projects.

Customer Service & Communication

• Serve as a point of contact for client queries related to tenders, project status, or documentation.
• Build and maintain strong relationships with

  vendors, partners

  , and internal stakeholders.
• Facilitate effective

  communication and collaboration

  across departments for smooth project execution.

Key Skills & Competencies:

• Proficiency in

  tender portals

  : BPCL, HPCL, IOCL, GeM, CPP, IREPS
• Strong understanding of

  bid documentation

  , proposal writing, and compliance
• Proficient in

  MS Office Suite (Word, Excel, PowerPoint)

  and

  Tally ERP

• Excellent

  communication

  ,

  coordination

  , and

  team collaboration

  skills
• Ability to handle

  multiple tasks

  , meet deadlines, and manage pressure
• Detail-oriented with strong

  organizational

  and

  analytical

  skills

Qualifications:

• Bachelor's degree in Business Administration, Commerce, or related field
• Minimum

  3 years

  of experience in tendering, project coordination, or business support roles
• Experience working with

  government e-procurement systems

  is mandatory

Preferred Attributes:

• Prior experience in

  project development or sales coordination

  in a government contracting or B2B environment
• Exposure to

  customer relationship management (CRM) tools

• Ability to adapt to fast-paced and dynamic environments