Tender Manager

Job Purpose:- To handle end-to-end tendering activities across GEM, MahaTender, CPPP and other government portals, with a strong focus on vehicle hiring & transport tenders, ensuring timely submission, compliance, and contract award support. Key Responsibilities 1. Tender Identification & Portal ManagementMonitor and identify relevant tenders on: GEM (Government e-Marketplace) MahaTender CPPP and other state / PSU portals Shortlist vehicle hiring / transport / fleet tenders suitable for the company. Maintain a tender tracker with deadlines, EMD/BG status, and submission stages. 2. Tender Documentation & SubmissionPrepare and upload complete tender documents including: Technical bids Commercial bids Eligibility documents Ensure accuracy and compliance with tender terms & conditions. Coordinate with internal teams for pricing, vehicle details, and operational inputs. 3. Pre-Bid & Post-Bid ActivitiesAttend pre-bid meetings (online & physical). Prepare and submit pre-bid queries and clarifications. Handle post-bid correspondence, negotiations, and corrigendums. Support during L1 negotiations and finalization. 4. EMD, BG & Contract ManagementCoordinate for: EMD submission Bank Guarantee (BG) preparation, extension, and release Liaise with banks for BG processing. Assist in contract signing, LOA/LOI acceptance, and agreement execution. 5. Compliance & Record KeepingMaintain proper records of: Submitted tenders Awarded & lost tenders BG / EMD status Ensure compliance with government tendering norms and timelines. Maintain historical tender data for reference and audits. 6. Coordination & ReportingCoordinate with: Operations team Accounts team Legal / compliance (if required) Prepare periodic reports on: Tenders submitted Success rate Upcoming opportunities Required Skills & QualificationsMinimum 3 years of hands-on experience in government tendering. Strong working knowledge of: GEM Portal MahaTender CPPP and similar portals Prior experience in vehicle hiring / transport / fleet tenders preferred. Good understanding of: Tender documentation EMD & Bank Guarantees Contract terms & conditions Proficient in MS Excel, Word & PDF documentation. Good communication & follow-up skills. Key Traits We Are Looking ForDetail-oriented Deadline-driven Systematic & organized Strong coordination skills Ability to handle multiple tenders simultaneously