Tender Manager

he Tender Executive is responsible for identifying relevant tenders, preparing and submitting technical/financial bids, coordinating with internal teams, maintaining documentation, and ensuring compliance with all tender requirements. The role involves active client communication, follow-ups, market research, and supporting the company in winning government and private sector bids through accurate and timely submissions.

✔ JOB DESCRIPTION (JD) – Tender Executive1. Tender Identification & Evaluation

• Monitor GeM, CPPP, e-procurement, and state tender portals daily.
• Identify suitable tenders based on company products/services.
• Analyze eligibility criteria, scope of work, and financial requirements.
• Prepare tender summary sheets for management approval.

2. Tender Documentation & Preparation

• Collect and compile documents: GST, ISO, OEM certificates, catalogs, declarations, annexures, financial statements, etc.
• Prepare technical bids, compliance sheets, and BOQs.
• Ensure all documents meet the tender format and specifications.
• Coordinate with Sales, Technical, Finance, and Legal teams for accurate data.

3. Online & Offline Submission

• Upload documents on GeM, CPP, eProc portals.
• Enter BOQ prices, product specs, and fill all mandatory forms.
• Manage EMD, bid security declarations, MSME exemption, and payment processes.
• Prepare offline bid packets (signing/stamping/sealing) as needed.
• Ensure 100% timely submission before deadline.

4. Client Approach & Communication

• Approach clients (government & private) for tender opportunities and discussions.
• Handle pre-bid queries, call clarifications, and attend pre-bid meetings.
• Maintain professional communication with procurement officers and client representatives.
• Send company profile, quotations, and required documents to clients proactively.

5. Post-Submission Activities

• Track the status of submitted bids.
• Follow up for technical/financial evaluation results.
• Support in reverse auctions, negotiations, and order finalization.
• Inform management about tender outcomes and next steps.

6. Documentation & Reporting

• Maintain tender tracker, bid register, client approach register, and submission log.
• Prepare weekly/monthly tender performance reports.
• Update renewal dates for GST, ISO, EMD exemptions, product catalogs, and OEM documents.
• Maintain accurate digital and physical documentation for audit purposes.

7. Compliance & Policy Awareness

• Understand tender policies: Make in India (MII), MSME benefits, EMD exemption, performance security, LD penalties, delivery terms, payment terms, warranty requirements.
• Ensure 100% compliance with tender norms to avoid rejection.

✔ Skills Required

• Strong knowledge of GeM, CPPP, and e-procurement portals
• Good understanding of government tender processes
• Excellent communication & documentation skills
• Attention to detail and accuracy
• Ability to coordinate across departments
• Good Excel, PDF, and document editing skills
• Basic commercial knowledge (pricing, taxes, terms)
• Time management and ability to work under deadlines

✔ Experience (as applicable)

• 1–5 years in tendering, bidding, documentation, procurement, or business development.
• Experience with Fresa, Tally, or ERP systems (if logistics-related).

Job Types: Full-time, Part-time

Pay: ₹15,000.00 per month

Expected hours: 30 – 40 per week

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Work from home

Work Location: Remote