Tender Manager

Job Purpose:

To manage the end-to-end process of product registration, tender identification, bid preparation, submission, and follow-up to ensure successful participation and award of tenders in line with company strategy and compliance requirements.

Key Responsibilities:

1. Tender Management

• Identify and monitor relevant government, institutional, and private tenders through online portals and procurement platforms.
• Evaluate tender eligibility criteria and prepare summary reports for management approval.
• Coordinate with technical, finance, and legal departments for documentation and bid preparation.
• Ensure timely submission of bids (manual and online) in accordance with tender requirements.
• Manage post-tender activities such as clarifications, negotiations, and contract finalization.

2. Product Registration & Compliance

• Handle product registration with government and institutional bodies.
• Maintain updated registration databases and documentation (licenses, certifications, product specifications, etc.).
• Coordinate with regulatory teams for timely renewals, approvals, and compliance submissions.
• Ensure all product and company credentials meet the eligibility requirements for tenders.

3. Documentation & Bid Preparation

• Prepare, review, and compile technical and commercial proposals.
• Maintain templates and standard bid documents to ensure accuracy and consistency.
• Liaise with vendors, suppliers, and internal departments for required certifications and quotations.
• Ensure compliance with all statutory and organizational policies in the bidding process.

4. Market Intelligence & Reporting

• Track competitor activities and tender trends.
• Prepare MIS reports on tender participation, success rate, and upcoming opportunities.
• Provide strategic inputs to management on pricing, competitiveness, and bid positioning.

5. Coordination & Communication

• Act as a central point of contact between clients, government bodies, and internal stakeholders regarding tender-related queries.
• Coordinate with finance for EMD/BG (Earnest Money Deposit / Bank Guarantee) processing and refunds.
• Ensure post-award documentation, order acknowledgment, and handover to execution teams.

Qualifications & Experience:

• Bachelor’s Degree in Business Administration, Commerce, Engineering, or equivalent.
• Minimum 3–7 years of experience in tender management, bidding, or government sales.
• Experience in product registration and e-procurement portals (e.g., GeM, CPPP, e-tender sites) preferred.
• Strong understanding of commercial terms, taxation, and procurement procedures.

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person