Tender Executive

Job Title: Tender Executive

Department: Business Development / Contracts

Reports To: Tender Manager / Business Development Head

Location: Noida, Sector-62

Type: Full-time

Only those candidates should approach who have knowledge of all tender portals... Like CPPP, railway, e-procurement, central government, GeM, private tender etc.

Job Summary:

To manage and coordinate the end-to-end tendering process for facility management contracts, including preparation, submission, and post-tender follow-ups, ensuring compliance with client requirements and organizational goals.

Key Responsibilities:

• Tender Management:
• Identify relevant tender opportunities through various portals, websites, and contacts.
• Study and analyze tender documents including scope, BOQ, technical and commercial terms.
• Coordinate with operations, procurement, legal, and finance teams to gather required inputs.
• Tender Preparation:
• Prepare pre-qualification documents, technical and commercial proposals.
• Compile company credentials, compliance documents, and certificates as required.
• Draft and format tender responses ensuring accuracy, consistency, and compliance.
• Bid Submission:
• Ensure timely submission of tenders—both online and offline.
• Maintain records of all tenders submitted and track their status.
• Post-Tender Activities:
• Follow up on submitted tenders for clarification, negotiation, and award status.
• Assist in preparing presentations or documentation for post-bid meetings and negotiations.
• Documentation and Reporting:
• Maintain a repository of standard tender documents and responses.
• Prepare periodic reports on tender success rate, pricing trends, and competitor benchmarking.
• Compliance:
• Ensure all tenders are submitted in compliance with statutory and organizational guidelines.
• Coordinate with legal/compliance teams to mitigate risks and adhere to contractual obligations.

Key Skills & Competencies:

• Strong understanding of facility management services (soft and hard services).
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong time management and organizational skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Experience with government and private sector tenders.

Qualifications & Experience:

• Graduate or Diploma in Business Administration, Engineering, or related field.
• 2–5 years of experience in tendering within the facility management or related industry.
• Familiarity with e-tendering portals and procurement platforms.

Job Types: Full-time, Permanent

Pay: ₹22,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person

Application Deadline: 30/08/2025
Expected Start Date: 25/08/2025