Tender Executive

Job Purpose

To manage and execute the end-to-end tendering process for solar / renewable energy / EPC projects including identifying opportunities, preparing and submitting bids, coordinating with cross-functional teams, and ensuring compliance and quality in all proposals.

Key Responsibilities

1. Tender Identification & Monitoring

• Regularly monitor government and private tender portals (e.g., GeM, CPPP, DISCOMs, etc.) for relevant opportunities.
  
• Evaluate tenders based on eligibility criteria, scope of work, technical and commercial feasibility.
  
• Maintain and update a tender tracker for upcoming, ongoing, and submitted tenders.
  

2. Tender Analysis & Documentation

• Read and analyze RFPs, RFQs, EOIs, bid documents to understand technical requirements, payment terms, BOQ, and other critical elements.
  
• Prepare a document checklist for each tender.
  
• Coordinate with internal teams (engineering, finance, procurement, legal) to collect necessary technical and commercial inputs.
  
• Draft pre-qualification documents, technical proposals, financial bids, and other required components.
  

3. Bid Preparation & Submission

• Compile and format all bid documents — cover letters, certifications, annexures, BOQs, etc.
  
• Ensure all bids comply with tender conditions, regulatory requirements, and internal quality standards.
  
• Submit bids on e-procurement portals (or physically, if required) within required timelines.
  
• Manage addenda, corrigenda, clarifications, and pre-bid queries.
  

4. Coordination & Communication

• Liaise with clients, consultants, and other stakeholders for clarifications, meetings, and negotiations.
  
• Attend pre-bid meetings or client meetings, prepare presentation material if needed.
  
• Work cross-functionally to align bid strategy and inputs (technical, financial, legal).
  

5. Post-Submission Activities

• Track submitted tenders, follow-up on bid status, and manage client communications.
  
• Maintain records of all submissions, queries, correspondence, and documentation.
  
• Support post-bid clarifications or negotiation if required.
  

6. Reporting & Analysis

• Prepare regular MIS / bid performance reports (win/loss analysis, bid pipeline, tender outcomes).
  
• Suggest improvements to tender strategy based on past bid performance and competitor analysis.
  
• Maintain a repository of credentials, templates, and company past performance documents for future bids.
  

Qualifications & Experience

• Bachelor’s degree in Engineering (Electrical / Mechanical / Civil) or Business / Commerce / Management.
  
• Preferred: Experience in the solar / renewable energy / EPC sector (Sunshell Power works in solar / green energy).
  

• Experience:

  2–5 years in tendering / bid management / proposal writing. (Sunshell’s “Senior Tender Executive” role requires ~3–7 years.) in.joblum.com
• Familiarity with government e-procurement portals like GeM, CPPP, MSTC, DISCOM portals, etc. in.joblum.com+1
  

Skills & Competencies

• Strong

  analytical skills

  to interpret RFPs, BOQs, technical specs.
• Excellent

  written communication

  for proposal writing, document preparation.
• Good

  verbal communication

  and negotiation skills for stakeholder interaction.
• Highly

  organized

  , with an ability to manage multiple tenders, deadlines, and documentation.
• Proficiency in

  MS Office

  — especially Word, Excel, and PowerPoint. in.joblum.com+1
• Attention to detail and accuracy.
  
• Ability to work cross-functionally (engineering, finance, legal) in a matrix environment.
  
• Comfortable working under tight deadlines and following structured workflows.
  

Key Performance Indicators (KPIs)

• Number of tenders identified vs. applied.
  
• Bid submission on time / compliance rate.
  
• Win rate of submitted tenders.
  
• Quality of bid documentation (internal reviews feedback).
  
• Accuracy of cost estimation and bid pricing.
  
• Post-bid follow-up effectiveness and client communication.
  

Why Join Sunshell Power

• Contribute to India’s green energy mission in a fast-growing solar EPC / RESCO company.
  
• Exposure to large-scale government and private solar projects.
  
• Opportunity to work with a cross-functional, high-energy team (engineering, finance, strategy).
  
• Career growth potential into Tender Manager / Bid Lead roles.
  
• Learning-driven culture, transparent performance evaluation, and real impact on project wins.

  Role & responsibilities

Preferred candidate profile