Tender Executive

Job description:

Key Roles & Responsibilities:

Tender Management:

• Identify and track relevant government and PSU tenders through portals such as GeM, CPPP, e-Procurement portals, state government portals, etc.
• Analyze tender documents (NIT, BOQ, RFP, RFQ) and assess eligibility, technical, and commercial requirements.
• Coordinate with internal departments (Engineering, Accounts, Legal, Operations) to collect necessary inputs.

Documentation & Compliance:

• Prepare, compile, and verify technical and commercial bid documents as per tender guidelines.
• Ensure all statutory documents are updated and available (GST, PAN, MSME, ISO, EPF, ESIC, Turnover certificates, Balance Sheets, ITR, Bank Solvency, Experience Certificates, etc.).
• Maintain a tender documentation repository and compliance checklist.
• Ensure bids are submitted error-free and within deadlines.

E-Tendering & Submission:

• Handle online bid submission, digital signatures, encryption, and portal uploads.
• Resolve technical issues during online submission and coordinate with portal helpdesks if required.
• Arrange EMD, tender fees, BGs, and coordinate with Finance/Bank.

Post-Tender Activities:

• Track tender status, clarifications, corrigendum, and bid results.
• Coordinate for post-bid clarifications, negotiations, L1 matching, and order acceptance.
• Assist in preparation of contract agreements and work orders.

Record Keeping & Reporting:

• Maintain tender MIS, submission records, and outcome reports.
• Prepare periodic reports on tender participation, success rate, and pending tenders.
• Ensure proper filing (physical & digital) of all tender-related documents.

Key Skills & Competencies:

• Strong knowledge of government tendering procedures and documentation
• Familiarity with GeM Portal & e-Procurement systems
• Excellent documentation and drafting skills
• High attention to detail and deadline management
• Good coordination and communication skills
• Basic financial and commercial understanding

Educational Qualification:

• Graduate in Commerce / Business Administration / Engineering / Any relevant discipline

Experience:

• 2–5 years of experience in handling government tenders and documentation

Job Type: Full-time

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Provident Fund

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: Remote