Tender Executive

Job Title: Tender Executive

Department:

Location:

Job Type:

Experience:

end-to-end tendering process

customer service, vendor coordination, and general administrative responsibilities

Key Responsibilities

Tender Management & Project Coordination

• Identify, evaluate, and manage government and private tenders on platforms such as HPCL, BPCL, IOCL eProc, GeM, CPP, and IREPS.
• Prepare and submit technical and financial bids in coordination with internal departments.
• Ensure full compliance with eligibility criteria, documentation standards, and submission timelines.
• Handle post-submission communications, clarifications, and follow-ups with clients or authorities.

Sales Coordination & Documentation

• Support the sales team by tracking leads, preparing documentation, and maintaining CRM records.
• Create and manage project-related documentation such as purchase orders, invoices, delivery schedules, and reports.

Administrative & Operational Support

• Coordinate with internal teams for dispatches, procurement, and vendor follow-ups.
• Manage vendor registrations, renewals, and updates on government e-procurement portals.
• Maintain accurate records, files, and reports related to tenders, vendors, and projects.

Customer Service & Communication

• Act as the primary point of contact for client queries related to tenders, project status, or documentation.
• Build and maintain strong professional relationships with vendors, partners, and internal stakeholders.
• Facilitate effective cross-department communication to ensure smooth project execution.

Key Skills & Competencies

• Hands-on experience with e-procurement portals:

  BPCL, HPCL, IOCL, GeM, CPP, IREPS

• Strong understanding of bid documentation, proposal writing, and compliance standards
• Proficient in

  MS Office Suite (Word, Excel, PowerPoint)

  and

  Tally ERP

• Excellent communication, coordination, and team collaboration skills
• Strong organizational, analytical, and multitasking abilities
• Detail-oriented with the ability to meet deadlines under pressure

Qualifications

• Bachelor’s degree

  in Business Administration, Commerce, or related field

• Minimum 3 years of experience

  in tendering, project coordination, or business support roles

• Experience with government e-procurement systems is mandatory

Preferred Attributes

• Prior experience in project development or sales coordination in a

  government contracting or B2B

  environment
• Exposure to

  CRM tools

  and documentation workflows
• Ability to work efficiently in a

  fast-paced, dynamic environment