Team Member - Techno Commercial

Purpose/Objective

Responsible for purchasing of spares / consumables / Capital Assets, Making of Annual Maintenance Contract & Annual Rate Contract. Developing and implementing best purchasing practices in procurement and inventory control.

Key Responsibilities of Role

Accountabilities and KPIs (8-10 key activities / decisions for which this role is accountable ) No. Key Accountabilities 1. Purchasing of spares / consumables / Capital Assets / Fuel / Oil / Lubricants 2. Preparation of Annual Maintenance Contract (AMC) & Annual Rate Contract(ARC) 3. Arrangement of Custom clearance for all import spares 4. Preparation of Rate for Quotation (RFQ) and sent to vendor for offer, making Comparative statement with last purchased price, Negotiation with vendors 5. Preparing e-NFA, PO with all terms & conditions in SAP and after approval send to vendor 6. New vendor development for competitive price & quality work 7. Timely arranging the material as per user requirement 8. Follow-up with vendor to ensure delivery time as per Purchase Order and payment to suppliers on time 9. Introduce vendor prequalification system, Quality Assurance Plan programme in procurement process through ARIBA 10 Competencies Competencies Proficiency Level (1-4) A. Behavioral Competencies Strategic Orientation 1. Connect the dots, visualize the big picture, and recognize long term implications of today’s actions while making decisions 2. Understand organization dynamics / industry trends / financial data and translates this knowledge to articulate business strategies 3. Integrate the interests of the environment, society and communities in one’s actions, decisions and business strategies 1 Entrepreneurial Mind-Set 1. Take initiative to spot medium and short term business opportunities and capitalize on them by taking actions with speed and agility 2. Be comfortable in ambiguous situations, present oneself with conviction and poise, and recover from setbacks with increased energy 1 Stake Holder Partnering 1. Cultivate and leverage formal and informal networks and enduring relationships with stakeholders through respect, trust, and empathy 2. Build strong relationships with existing and potential customers, discover customer needs, take ownership for customer issues and strive to deliver superior customer experience by taking continuous feedback 1 Outcome Orientation 1. Execute tasks efficiently and safely through effective time management, planning, process efficiency and product/service quality 2. Analytically review risks / problems/ issues by assessing their potential impact and developing robust contingency plans 3. Act as a custodian of the organization by taking complete ownership of goals / desired outcomes 1 Transformation Mind-Set 1. Continuously update one’s knowledge and skills in line with changing business dynamics and operating mechanisms, and apply the learning to perform in new or changing contexts 2. Challenge status quo, create a business case for change, align stakeholders and manage challenges of an uncertain environment 1 Innovation Focus 1. Leverage technology to win in the market 2. Build an agile organization (i.e. fluid structure, nimble processes) which responds rapidly to business challenges and market demands 1 Team Orientation 1. Inspire a common vision by fostering teamwork, participate actively in the accomplishment of team objectives, and lead from the front by ‘walking the talk’ 2. Encourage differences in opinion and deal appropriately with conflict 1 Employee Development 1. Unlock and channel the potential of employees, provide timely feedback, address performance issues, and actively sponsor their development 2. Build a work environment where high performance and meritocracy are valued 1 B. Role-specific Competencies (4-8 most crucial)- Supplier Relationship Management 4 - Negotiation Management 4 - Contract Formulation & Compliance 4 - Governance & Compliance 4 - Systems & Data analytics 4

Technical Competencies

Supplier Relationship Management,Negotiation Management,Contract Formulation & Compliance,Governance & Compliance,Systems & Data analytics

Qualifications and Experience

Experience & Educational Requirements EDUCATIONAL QUALIFICATIONS: (degree, training, or certification required) BE/ B.Tech( Electrical/ Mechanical/ Electronics), MBA- Material Management(Desirable) RELEVANT EXPERIENCE: (no. of years of technical, functional, and/or leadership experience or specific exposure required) 5-10 years in Mechanized port or in similar industry