Supervising Associate - Event Specialist

8 - 10 years

12 - 17 Lacs

kochi

Posted:11 hours ago| Platform:

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Skills Required

assurance event management project management reconciliation manager technology management digital marketing crm auditing logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Consult with event sponsor and/or requester to understand end-end requirements of the event
Conduct venue research in conjunction with our preferred meeting management companies and make recommendations on meeting location by taking a detailed brief ascertain all event requirements and suggest event solution(s)
Comply and promote the firm guidelines/policies
Manage elements of delegate management
Consult with the event program manager to ensure EY brand compliance throughout the event and pre and post event communication process
Drive cost efficiencies and negotiations with venues and suppliers, ensuring all value adds have been reviewed and exhausted with suppliers
Prepare initial event logistics budget and manage throughout the event lifecycle
Prepare on-site schedules and run sheets for event logistics for venues and suppliers the venue
Coordinate with Technology Support to arrange special event production and on-site technology.
Audit and submit for approval any program related invoices and provide full event reconciliation
Responsible for the smooth running of the event on-site, anticipating any problems/issues and putting in place measures and solutions before they occur
Ability to resolve any complex problems and effectively with minimal disruption, and using existing solutions
Act as the main point of contact on-site for all suppliers, ensuring that all suppliers are providing the agreed level of service and actively resolving any issues
Take overall responsibility for the delegation and direction of the on-site support team, adjusting planning where necessary
Assist in other areas of Events as needed
Support and devise ideas/best practices for the team to drive process efficiencies as well as contribute creativity
Using Firms Guidelines and Procedures, this individual makes recommendations to internal clients regarding location and logistics on various sized events and initiatives
This individual may also recommend solutions and provides guidance to other Event Managers and meeting requestors regarding specific aspects of a large event or initiative.
Anticipates client s questions and is prepared when dealing with internal clients.

Skills and attributes for success

Experience in corporate travel & events environment
Exceptional customer service skills with a pro-active approach and commitment to quality
Strong organizational skills with exceptional attention to detail
Reactivity and ability to manage emergency, think out of the box and adapt to last minute changes and business dynamics
Understand of business environment by investigating and proposing service and process improvements

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