Stenographer / Secretary To Managing Director

Department

Industry:

Key Responsibilities

• Provide high-level administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
• Take dictation and transliterate accurately in shorthand and type professional letters, memos, and reports.
• Organize and maintain confidential documents and files.
• Coordinate travel and accommodation arrangements, especially for shipyard visits or defense-related meetings.
• Follow up on pending matters with internal departments and external stakeholders.
• Prepare and compile presentations, proposals, and reports for Ministry of Defence and Navy officials.
• Handle all logistics and documentation required for meetings with naval authorities or shipyard teams.
• Maintain records of shipbuilding and repair projects, and prepare status summaries for MDs review.
• Serve as a point of contact between the MD and clients, shipyards, naval officers, vendors, and government officials.
• Assist in preparing minutes of meetings and ensure timely follow-ups and action tracking.
• Ensure confidentiality and discretion in handling sensitive company and defense-related matters.

Requirements

• Graduate in any discipline; preference given to candidates with secretarial training or shorthand certification.
• Proven experience (5+ years) as an Executive Assistant or Stenographer in a shipbuilding/defense/maritime company.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent command of written and spoken English.
• Ability to take dictation and transcribe quickly and accurately.
• Strong organizational and multitasking skills.
• Understanding of ship repair/building industry or dealings with Indian Navy is highly desirable.
• High level of integrity and professionalism.
• Prior experience dealing with Ministry of Defence or Indian Navy contracts.
• Familiarity with shipyard operations and project documentation.

Preferred Qualifications

Any Graduate.