Sr Executive - Business Operations & Administration

Sr Executive - Business Operations & Administration (02 Open Positions)

We are seeking a highly organized, diligent, and proactive Executive - Business Operations & Administration to manage critical back-office functions, with a primary focus on government bid tendering. The ideal candidate will be a self-starter with excellent communication skills and a strong ability to manage multiple priorities in a fast-paced environment.

Location:

Work Schedule

• Working Days: 6 days a week (Monday to Saturday)
• Work Type: Full-time, In-office

Salary Range

₹20,000 - ₹30,000 per month (depending on experience and interview performance)

Minimum Qualification & Experience

• Minimum Educational Qualification: Graduate (Any Stream).
• Preference: Candidates with a Technical Degree (B.Tech, B.E) or an MBA will be strongly preferred.
• Minimum Total Work Experience: 5 years.
• Minimum Relevant Experience: At least 1 year of hands-on experience in a similar role, specifically handling Government Tendering/Bids.

Key Responsibilities

1. Government Bid & Tendering Management (Primary Role)

• Tender Search and Analysis: Proactively search for relevant Government Tenders (e.g., GeM, e-Procurement portals, PSUs) and carefully analyze the bid documents, eligibility criteria, and submission requirements.
• Documentation Preparation: Compile, review, and organize all required technical and commercial documents, ensuring 100% compliance with tender specifications.
• Bid Submission: Manage the end-to-end online and/or physical submission process for government bids, adhering strictly to deadlines.
• Follow-up: Track the status of submitted bids and handle post-submission clarifications if required.

2. Client & Vendor Management

• Correspondence: Act as a key point of contact for routine communication with clients and vendors via email and phone.
• Documentation: Maintain accurate and up-to-date records of all client contracts, agreements, and vendor documentation.
• Coordination: Coordinate with internal technical teams and external vendors to gather necessary inputs for project execution or bid submissions.

3. Human Resources & Administration Support (HRMS)

• Record Keeping: Assist in maintaining employee records (physical and digital) and updating information in the HR Management System (HRMS).
• Onboarding/Offboarding: Assist with administrative tasks related to new employee joining formalities and exit procedures.
• Office Administration: Provide general administrative support, including managing office supplies, handling incoming/outgoing mail, and coordinating meetings.

Required Skills & Competencies

• Attention to Detail: Meticulous approach to documentation and a low tolerance for errors, especially in bid submission.
• Time Management: Proven ability to manage strict deadlines and prioritize a high volume of work.
• Computer Proficiency: Excellent working knowledge of MS Office Suite (Word, Excel, PowerPoint) and experience with online portals.
• Communication: Strong verbal and written communication skills in English and Hindi.
• Proactive Attitude: Ability to work independently and take initiative to solve problems.

How to Apply

support@shandilyam.com