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Senior Specialist, Bid Coordination

Jones Lang LaSalle Property Consultants (India) Pv t. Ltd.

8 - 10 years

3 - 7 Lacs

Gurugram

Posted:1 day ago| Platform:

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Skills Required

project management presentation skills content management stakeholder management ms office suite tendering team management sharepoint business development presales corporate sales sales bid management b2b sales b2b key account management rfp

Work Mode

Work from Office

Job Type

Full Time

Job Description

Reporting to

- Manager (Bid Centre of Excellence)

Key stakeholders

- Sales Enablement Director, Sales Leads, Subject-Matter-Experts, Solution and Pricing Teams, Design Leads

Duties & responsibilities - What this job involves

The bid coordinator is responsible for managing the end-to-end review, organization and compilation of RFPs/RFIs and Bid responses within the necessary timescales
Review and analyze client tender documents to understand key deliverables required of JLLs cross-functional teams
Assemble bid/proposal team
Lead Go/No-Go, Kick-off and check-in calls, coordinating with specific stakeholders for input and act as the main contact-point for process execution
Ensure compliance with all RFP requirements and guidelines
Manage the bid portals for submitted RFPs to submit response and provide regular updates to Bid Managers/Directors on projects success and updates
Maintain Gantt / workflow charts to map out current projects and expected closure timelines
Display proactive approach to working with Bid Managers, Directors and Business Development Teams
Manage document storage and version control within the proposal process in order for various teams to have relevant documentation readily available for completion and future reference
Oversee the final review, production, sign-off and submission of proposal
Collaborate with Graphic Design to oversee the production of graphics, charts and other visuals to align with the clients requirements and branding
Liaise with departments such as HR, Finance, Legal and Compliance for accurate responses and firm policies for submission
Work with the respective KM teams to ensure relevant and up-to-date documents & collaterals are available, and in the correct format and branding
Work with the Solution & Proposal teams to maintain a record of bids responded, and which business we have won/lost
Compile bid statistics and metrics tracking & reporting, such as:
- Time taken to respond
- Resource and other utilization statistics
- Identify improvement areas to close bid response drafts faster
Review knowledge base and proposal baselines to provide initial draft / response options based on the RFPs requirements
Capture Proposal teams feedback on completed drafts

Key skills

8-10 years of relevant experience, in a professional services firm
Excellent written, verbal and interpersonal communications and presentation skills
Strong project management capabilities in order to plan, organize and oversee complex processes from start to finish
Collaborative with exceptional stakeholder management skills, including the ability to communicate directly and clearly while motivating cross-functional teams to meet deadlines
Strong research and analysis skills, proficient in gathering and synthesizing relevant information to support client requests
Proficiency and confidence with various platforms and online tools such as MS Office suite, SharePoint, etc.
Proactive and resourceful, able to problem solve for unexpected challenges or questions that arise during the proposal process
Strategic thinking to align bid teams inputs with client needs and efficiently allocate resources throughout the proposal process, enhancing the JLLs competitive position
High attention to detail, ability to conduct final formatting, spelling and consistent tone reviews, with consistent high-quality deliverables
Able to work on strict turnaround times
Able to quickly understand complex processes and create process/data-flow/systems maps (process mapping and documentation)
Highly organized and able to manage multiple tasks, deadlines and competing priorities

Employee specification

Post-Graduate
Experience in Bid Management / Support from a reputed firm
Experience of working in Bid Management in the technology industry and/or for Enterprise-level clients is a plus
Someone who is organized and resourceful, and can effectively project manage the bid process, particularly around setting strict deadlines and holding stakeholders accountable
Has experience in confidently managing competing priorities of stakeholder sitting across regions
Knowledge/Content Management experience will be a plus

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