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JLL
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Senior Specialist, Bid Coordination

Senior Specialist, Bid Coordination

JLL

8 - 12 years

0 Lacs

haryana

Posted:4 days ago| Platform: Shine logo

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Skills Required

project management stakeholder management research analysis ms office sharepoint problem solving strategic thinking process mapping documentation attention to detail

Work Mode

On-site

Job Type

Full Time

Job Description

As a Senior Specialist in Bid Coordination reporting to the Manager (Bid Centre of Excellence), your role will involve managing the end-to-end review, organization, and compilation of RFPs/RFIs and Bid responses within the necessary timescales. You will review and analyze client tender documents to understand the key deliverables required of JLL's cross-functional teams. Your responsibilities will include assembling bid/proposal teams, leading Go/No-Go, Kick-off, and check-in calls, coordinating with specific stakeholders for input, and acting as the main contact point for process execution. Ensuring compliance with all RFP requirements and guidelines, managing bid portals for submitted RFPs, and providing regular updates to Bid Managers/Directors on project success and updates will also be part of your duties. You will maintain Gantt/workflow charts to map out current projects and expected closure timelines and display a proactive approach to working with Bid Managers, Directors, and Business Development Teams. Managing document storage and version control within the proposal process to have relevant documentation readily available for completion and future reference is essential. Overseeing the final review, production, sign-off, and submission of proposals, collaborating with Graphic Design for visuals aligning with clients" requirements, and liaising with departments such as HR, Finance, Legal, and Compliance for accurate responses are key aspects of your role. Furthermore, you will work with the respective KM teams to ensure relevant and up-to-date documents and collaterals are available in the correct format and branding. Maintaining a record of bids responded to, compiling bid statistics and metrics tracking & reporting, identifying improvement areas, reviewing knowledge base and proposal baselines, and capturing Proposal teams" feedback on completed drafts will be critical responsibilities. Your key skills for this role will include 8-10 years of relevant experience in a professional services firm, excellent written, verbal, and interpersonal communications, and presentation skills. Strong project management capabilities, collaborative with exceptional stakeholder management skills, strong research and analysis skills, proficiency with various platforms and online tools, proactive and resourceful problem-solving skills, strategic thinking, high attention to detail, ability to work on strict turnaround times, and manage multiple tasks and deadlines will be necessary. As an ideal candidate, you should be post-graduate with experience in Bid Management/Support from a reputed firm. Experience in Bid Management in the technology industry and/or for Enterprise-level clients is a plus. Being organized, resourceful, and effective in project managing the bid process, particularly around setting strict deadlines and holding stakeholders accountable is essential. Knowledge/Content Management experience will also be advantageous in this role.,

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Senior Specialist, Bid Coordination