Senior Office Assistant

Job Title: Senior Office Assistant

Location

Position Type

Experience Required

Job Summary

Senior Office Assistant

strong background in academic or educational institutions

MS Office tools, Google Workspace (Docs, Sheets, Drive)

email handling and communication skills

Key Responsibilities

• Manage daily office operations, documentation, and administrative support.
• Draft and format official letters, circulars, reports, and other communications.
• Maintain and update records and files (digital and physical).
• Handle internal and external correspondence via email with clarity and professionalism.
• Schedule and coordinate meetings, prepare minutes of meetings, and follow up on tasks.
• Efficiently manage data using Excel/Google Sheets including formulas, reports, and tabulations.
• Support academic departments in student documentation, coordination, and academic reporting.
• Liaise with internal departments and external agencies as required.
• Provide administrative assistance for events, admissions, examinations, and compliance documentation.
• Ensure confidentiality and timely execution of tasks assigned by senior staff or faculty.
  

Key Requirements

• Minimum 5 years of experience in an academic/educational institution (Mandatory).
• High proficiency in Microsoft Office Suite – Word, Excel, PowerPoint, and Google Workspace – Docs, Sheets, Slides.
• Strong command over email writing and formal communication (verbal and written).
• Ability to handle multiple tasks with attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong interpersonal skills and a proactive approach to problem-solving.
• Ability to work independently as well as collaboratively with different teams.
• Professional demeanor, punctuality, and accountability in task management.
  

Preferred Qualifications

• Graduate/Postgraduate Degree in any discipline.
• Certification in MS Office / Google Workspace tools (desirable but not mandatory).
• Familiarity with student management systems or ERP tools (added advantage).
  

Work Environment

AIMS Institutes – Peenya Campus