Senior Office Assistant

The Senior Office Assistant provides high-level administrative and clerical support to ensure efficient day-to-day operations of the department. You will need to utilize strong organizational skills, attention to detail, and the ability to work independently while supporting faculty, staff, and students within the university setting. You will be responsible for performing advanced clerical duties such as data entry, record keeping, filing, and correspondence. Additionally, you will serve as the initial point of contact for departmental inquiries, handling phone calls, emails, and walk-ins. Coordinating and scheduling meetings, appointments, and events, as well as managing calendars for department personnel will also be part of your responsibilities. Furthermore, as a Senior Office Assistant, you will assist in the preparation of reports, presentations, and other official documents. You will process forms, applications, and requisitions according to university policies and procedures. Maintaining office supplies inventory, placing orders as required, and supporting financial processes like expense tracking, budget reconciliation, and purchase orders are also key duties. You may supervise or provide guidance to junior office assistants, student workers, or temporary staff as needed. Additionally, liaising with other university departments and external vendors, upholding confidentiality, and professionalism in handling sensitive or student-related information are crucial aspects of this role. To qualify for this position, you must have a high school diploma or equivalent, with an associate degree preferred. A minimum of 3 years of administrative or clerical experience, preferably in an academic or university setting, is required. Proficiency in office software such as Microsoft Office Suite and Google Workspace, excellent communication, interpersonal, and organizational skills, and the ability to multitask in a fast-paced environment are essential. Knowledge of office procedures, recordkeeping practices, and customer service principles is also necessary. Preferred qualifications include experience with university systems like PeopleSoft or Banner and familiarity with FERPA and other regulations related to higher education.,