Job
Description
Purpose of the Role The Manager - Administration is responsible for overall administrative activities of the location. The Person should have good exposure in end to end Admin & Facility, security, transport, budgeting, process management, housekeeping, compliance, space utilization, general administration. He/she will be responsible for supervising administrative employees, planning, organizing and implementing systems and best practices. He/she will also ensure to provide 24x7 secure, safe and conducive working atmospheres to all the employees and will ensure zero down time of the facility. Job Responsibility Provide Cost saving in all areas of Administration through negotiations and improvement in process at Plant level. To ensure the process of service request portals and SOP / SLA are followed to provide highest standards of cleaning and hygiene at all locations in Plant by leading through example. Status update in internal systems like SAP ,Legatrix, SOP process, Third Party Audits, etc. and follow-up for closure of gaps. To ensure defined % of new vendors are introduced/experimented with to ensure correct participation and distribution of task in most competitive ways along with monitoring of services in all shop floor / office / external and internal areas of plant. To ensure bill payment activity provides on time, error free processing of bills of all vendors. Coordination and liasioning with all Government, maintaining statutory compliances for all related areas of administration etc. Co-ordinate internally with Plant functions for data collection related to administrative legal requirements, corporate level KPI tracking and Sustainability Reporting. Assist Head for implementation other standers Assist in employee engagement programs at Plant in coordination with HR/ER. To align with TML Corporate Management Policies, Initiatives, Guidelines and Practices. Liasioning with vendors, contractors. Government officials , Government organisations Employee Bus Transport – Coordination, Initiatives, implementation, Benchmarking of good practices and cost saving by adopting different measures. Focus Areas Administration Facility Transport Housekeeping Government Liasioning Stakeholder Profiles & Nature of Interactions Desired Candidate Profile Education :Graduate / Post Graduate with experience in Administration & Facility 6 to 10 Years in the following : Administration, Facility, Transport, Housekeeping, Vendor Management, Travel Management, Hospitality, Housekeeping-5S, Horticulture (all areas which fall under Administration). Skills & Competencies Working knowledge of Administration / Facility. Working knowledge of functioning of Government offices and procedural formalities. Good written and spoken communication skills. Strong MS Office Skills (Word, Excel, PowerPoint, SAP etc.) Ability to work with cross functional teams Excellent Oral and written communication skills Self-motivated & Self Starter Negotiation skills Documentation expert Automation of processes
