Secretary / Executive Assistant

Job Profile: Executive Assistant to the Director   Position Overview The Executive Assistant (EA) to the Director provides high-level administrative, strategic, and operational support. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities while serving as a critical link between the MD and internal/external stakeholders.   Key Responsibilities:  1. Administrative & Operational Support ·        Manage the calendar, schedule meetings, and coordinate travel arrangements. ·        Prepare agendas, presentations, and minutes for meetings, reviews, and key discussions. ·        Track deadlines, commitments, and follow-ups to ensure timely execution. ·        Handle confidential documents and correspondence with utmost discretion. ·        Handle HR & Office Admin related task given by the Director.   2.  Communication & Liaison·        Act as the point of contact between the Director and internal teams, clients, government officials, and industry bodies. ·        Draft, review, and manage professional correspondence, reports, and briefing notes. ·        Maintain all communication records and documents of the organisation in soft copy and hard copy. ·        Ensure effective communication flow between departments and the Director office.   3.  Strategic & Business Support·        Conduct research, analyze data, and prepare reports to assist in decision-making. ·        Support in monitoring business projects, performance metrics, and strategic initiatives. ·        Assist in preparing proposals, speeches, and presentations for public/industry events. ·        Maintain an overview of industry trends, competitor activities, and regulatory developments relevant to the business.   4.  Event & Stakeholder Management·        Coordinate meetings, conferences, and official events involving the Director. ·        Liaise with external stakeholders, partners, and government/industry representatives and offices. ·        Ensure hospitality and protocol arrangements for VIP meetings. 5.  Office & Team Coordination·        Supervise support staff assigned to the office. ·        Ensure smooth functioning of daily administrative operations and effective workflow. ·        Support in implementing organizational policies and directives from the Director.     Skills & Competencieso  Strong written & verbal communication (English & local language). o  High level of discretion, integrity, and professionalism. o  Exceptional organizational and multitasking abilities. o  Strong analytical and problem-solving skills. o  Proficiency in MS Office Suite, scheduling tools, and business communication platforms. o  Ability to work under pressure and adapt to dynamic business needs.     Qualifications & Experienceo  Graduate/Postgraduate in Commerce, Business Administration, Management, or related field. o  2-3 years of relevant experience supporting senior leadership (preferably in corporate, industry association, or government interface). o  Exposure to corporate governance, board support, or industry bodies will be an advantage.   Reporting To:Director & Head Secretariat   Location:Corporate Office Bandra East Mumbai.   Remuneration :CTC of INR 3.5 LPA – 5 LPA   Benefits :As per Industry Standards.