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Bil Ventures Private Limited
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Secretary / Executive Assistant

Secretary / Executive Assistant

Bil Ventures Private Limited

0 - 31 years

1 Lacs

adajan gam surat

Posted:17 hours ago| Platform: Apna logo

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Skills Required

zones resolve reconciliation support capture drive triage raid research management compliance coordination leadership

Work Mode

On-site

Job Type

Full Time

Job Description

Executive Assistant to the Chairman (EA)Role SummaryServe as the Chairman’s strategic right hand—managing the calendar, communications, meetings, and confidential projects—so the Chairman can focus on high-impact decisions. The role demands impeccable judgment, speed, and follow-through. Key ResponsibilitiesCalendar & Travel Own complex calendars across time zones; proactively resolve conflicts and set priorities. Plan end-to-end domestic/international travel (visas, itineraries, briefings, expense reconciliation). Meetings & Board Support Prepare agendas, pre-reads, and briefing notes; capture actions and drive follow-ups to closure. Coordinate Board/Committee meetings; compile minutes and track resolutions. Communications & Gatekeeping Draft, review, and refine emails, letters, speeches, and talking points. Act as primary point of contact; triage inbound requests with context and discretion. Project & Initiative Support Run Chairman-sponsored initiatives; create timelines, RAID logs, and status updates. Conduct light research and due diligence; prepare executive summaries and decks. Stakeholder & Relationship Management Liaise with C-suite, investors, regulators, and VIPs; maintain a high-touch experience. Confidentiality & Compliance Handle sensitive information with strict confidentiality; ensure policy and regulatory adherence. Office & Event Coordination Orchestrate leadership offsites, investor days, town halls, and VIP visits. Oversee gifts, protocol, and hospitality for key relationships.

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Secretary / Executive Assistant