Remote Secretary

Company Description

EJABI Modern General Trading Co. is a leading provider of high-quality ceiling and partitions materials & Systems in GCC region, specializing in the Drywall & Ceiling industry. The company offers a wide range of products, including gypsum board, cement board, and metal profiles for concealed suspension ceiling & T-Grid systems. Known for our reliability and commitment to excellence, we have built a strong reputation with business associates in the Gulf region.

Role Description

• Provide direct remote administrative support to the Managing Partner, ensuring smooth execution of daily tasks.
• Manage correspondence, including drafting, reviewing, and responding to emails and official communications.
• Organize and maintain the Managing Partner’s digital calendar, schedule virtual meetings, and coordinate appointments across time zones.
• Prepare meeting agendas, take minutes during online meetings, and follow up on action items.
• Assist in preparing business reports, presentations, and confidential documentation.
• Coordinate with internal teams and external stakeholders as directed by the Managing Partner.
• Conduct online research, prepare summaries, and provide timely updates on business matters.
• Handle confidential information with professionalism and discretion.
• Maintain the security and confidentiality of all company data within remote office and software systems.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• 3+ years of proven experience as an Executive Secretary, Personal Assistant, or Administrative Assistant (remote experience preferred).
• Strong written and verbal communication skills in English & Hindi
• Demonstrated ability to manage executive calendars, schedule meetings, and prepare professional correspondence and reports.
• Proficiency in MS Office (Word, Excel, PowerPoint) and remote collaboration tools (Zoom, Teams, Slack, Google Workspace, etc.).
• Excellent organizational skills with the ability to handle multiple tasks, prioritize effectively, and meet deadlines under minimal supervision.
• High level of integrity, professionalism, and ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills, adaptability, and attention to detail.
• Self-motivated, proactive, and capable of working independently in a remote environment.