Purchase & Packaging Manager

Principal Accountabilities

(with defined specifications)

(within same day or within one working day of getting the inquiry if inquiry received after 5 pm of the day)

(Within one working day after getting the sufficient details from Management/NPD. If to find new vendor/s then within two working days)

(Follow up needs to be done every day. Quotation to be get within 2 working days. In case of project cargo then within 7 working days)

(Within one working day after getting at least three quotations)

(twice a week after submitting the quotations)

(as and when required)

·      Keeping daily hack of common used ingredients and PM material rates.

(within one working day)

(within one working day)

·      Purchase order checklist has to be follow mandatory as per Annexure 1

·      Regular supplier agreement to get it signed, once the purchase order is released to vendor the acceptance of the same has been taken to release the advance payment

·      For production planning, first need to take approval from buyers for required samples & documents to give go ahead to suppliers 

·      To get progress update of goods regular follow up has to be done (twice in a week).in case of any delaying supply of goods buyer has to be timely intimated through sales team and must highlight to HOD 

·      Ensure that vendor should get the advance payment on time as per PO terms after getting PO acknowledgment from the supplier within 2 working days. In case supplier do not provide acknowledgment within 2 working days then matter has to get escalated to purchase head

·      To work with NPD to ensure artwork given on time.

·      Follow up for the pre shipment & post shipment documents (packing list, etc...) With supplier, the same should be handed over to export team

·      Regular visits/ inspection to the supplier factory to know the work/ production progress for project cargos 

·      Supplier's tax invoice to be cross checked for QTY and product rate with purchase order and to send the required details & documents to accounts team for the final payments as per PO terms also ensure that 10% retention money to be hold in case of machinery orders

·      Coordination with QC inspection team during their visit at supplier’s factory for the goods. In case QC team finds out any deviation in the products then the matter has to escalated to purchase head

·      Maintain and updating the tracker of enquiries on regular basis for MIS purpose

·      Maintaining and updating the vendor master data on regular basis for records

(for timely goods delivery)

·      Arranging sample, rate, COA, MOQ, pack size for NPD & Form.

·      To develop new vendors

Required Skillsets

1)    Negotiation

2)    Production planning

3)    Follow ups

4)     Co-ordination for certification, Follow-up, and Dispatch of goods

5)    Clearance of Advance, Full payment of vendors' Invoice after proper evaluation of bill with account & GST team

6)    Competitor Analysis, looking for the new PM, ingredients & vendors in the market as per the competitor's new launches & market demand.

Location - Andheri (West)

Experience -

Qualification -