Project co-ordinator

📌 Job Title: Project Coordinator

📍 Location: surat

🕒 Employment Type: Full-Time

📅 Reports To: Project Head / VP projects

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📝 Job Summary:

We are seeking a detail-oriented and proactive Project Coordinator to support the successful planning, execution, and monitoring of multiple ongoing projects. The ideal candidate will coordinate resources, manage timelines, ensure documentation, and liaise with internal teams and external stakeholders to keep projects on track and within scope.

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🔧 Key Responsibilities:

• Coordinate day-to-day project activities and schedules

• Assist in preparing project plans, Gantt charts, trackers, and status reports

• Communicate effectively with cross-functional teams (purchase, site teams, vendors, etc.)

• Monitor progress and escalate delays or risks to the Project Manager

• Maintain project documentation, including contracts, POs, BOQs, and checklists

• Coordinate logistics for materials, equipment, and site requirements

• Support project invoicing and follow-up on client documentation

• Organize and minute internal and client meetings

• Track KPIs like cost variance, timelines, and execution gaps

• Ensure compliance with company processes and safety protocols

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📚 Qualifications & Skills:

• Diploma or Bachelor’s degree in Engineering, Analyst , or related field

• 2–5 years of experience in project coordination or execution (preferably in ELV/IT/Infra projects)

• Strong organizational and multitasking skills

• Proficiency in MS Excel, Word, PowerPoint, and project tracking tools

• Excellent verbal and written communication

• Ability to work under pressure and meet deadlines

• Familiarity with project costing, billing cycles, and site execution protocols is an added advantage

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💡 Desirable Traits:

• Team player with a problem-solving mindset

• Proactive in identifying risks and offering solutions

• Comfortable visiting client sites occasionally for coordination

• Attention to detail with an eye for project documentation accuracy

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🧾 Reporting & Performance Evaluation:

• Weekly reporting to Project Head with status updates

• Monthly review on timelines, communication efficiency, and project documentation quality

• Performance appraised on project execution efficiency, coordination support, and stakeholder satisfaction