Procurement Coordinator

Designation: Procurement Coordinator

Organization Name: CENTRAL BOOKS

Company Profile: Since inception in 1947, Central Books has been serving schools, addressing core education supplies for all the curriculum needs. Central book shop prides itself as the leader among National distributors for educational products in Indian Market. Since three generations, CB has been serving kindergarten to twelfth standards. Serving to the customized needs of the schools, we have built a reliable client base with a healthy network bridging Educators, publishers and student- parent community. Our uninterrupted association with all of them speaks of Central Books reliability and commitment. To name a few clienteles of repute, we are associated officially with corporate school's which have their presence across Pan India, and to name a few Sri Chaitanya Group, Narayana Group Ravindra Bharathi Schools, St Joseph Schools Delhi Public Schools Johnson grammar schools, Geethanjali group schools and Oakridge International Schools. etc.

Qualification: Any Graduate

Experience: 2 to 4 Yr exp

Industry Preferred- Publishers, retail, E- commerce

CTC: As per Industry Standards

Location of posting: Kondapur, Hyderabad

Skills Required

 Strong understanding of sales and procurement processes

 Attention to detail and accuracy in documentation

 Proficiency in MS Excel, ERP systems (e.g., SAP, Oracle, Tally)

 Communication and coordination skills

 Ability to handle multiple stakeholders (sales, vendors, finance, warehouse)

 Process-oriented with a focus on compliance and timelines

Job Purpose: To manage the end-to-end process of generating purchase orders based on sales orders, ensuring accuracy, compliance with pricing and discounts, and timely vendor communication and approvals.

Key Responsibilities:

1. School-Wise File Preparation

o Collect and compile school-specific requirements from the sales team.

o Prepare accurate, school-wise demand files for processing.

2. Sales Order (SO) Cross-Verification

o Review sales orders against the school list for completeness and accuracy.

o Validate customer discounts applied in the SO against standard CBS discounts and highlight any discrepancies.

3. Vendor Discount Confirmation

o Coordinate with vendors to confirm any additional or special discounts applicable.

o Document and communicate confirmed discounts for further processing.

4. Requisition Creation

o Based on verified SOs and confirmed discounts, raise internal requisitions.

o Ensure requisitions reflect correct quantities, pricing, and terms.

5. Available Quantity Management

o Update requisition entries with available inventory details.

o Coordinate with the inventory/warehouse team to validate available stock.

6. Purchase Order (PO) Creation

o Generate accurate purchase orders from approved requisitions in the ERP/system.

o Ensure all pricing, terms, and quantities match the approved requisitions.

7. Approval & Vendor Communication

o Route POs for internal approval as per defined workflows.

o Upon approval, share the PO with the respective vendor via email or designated platform.

o Follow up with vendors for PO acknowledgement and expected delivery timelines.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Life insurance
• Provident Fund

Work Location: In person