Procurement Assistant

Job Title:

Department:

Reports To:

Job Purpose:

To assist in sourcing, purchasing, and coordinating the timely supply of raw materials, packaging materials, and other essentials for sweet production, ensuring quality, cost efficiency, and uninterrupted production flow.

Key Responsibilities

• Raw & Packaging Material Procurement

• Assist in purchasing sugar, milk products, dry fruits, flavors, colors, and packaging items.
• Verify supplier quotations and compare prices for best cost efficiency.
• Follow up with vendors for timely delivery to meet production schedules.

• Vendor Coordination & Development

• Maintain a database of reliable suppliers for sweet ingredients and packaging materials.
• Support vendor evaluation based on quality, price, and delivery performance.
• Communicate order requirements and specifications clearly to vendors.

• Stock & Inventory Support

• Monitor daily stock levels of key raw materials and coordinate replenishment.
• Work with the store department to ensure correct receipt and storage of materials.

• Quality & Compliance

• Ensure procured materials meet hygiene and food safety standards.
• Coordinate with the Quality team for inspection and approval of materials.

• Documentation & Reporting

• Prepare purchase orders, GRNs, and maintain procurement records.
• Submit daily/weekly purchase reports to the Procurement Manager.

Skills & Competencies

• Knowledge of food-grade materials and packaging procurement.
• Good negotiation and communication skills.
• Proficiency in MS Office and basic ERP systems.
• Awareness of FSSAI and food safety requirements.

Qualifications & Experience

• Graduate in Commerce, Business, or Food Technology (preferred).
• 2–5 years of experience in procurement (FMCG or sweet manufacturing preferred).
• Freshers with relevant internship/trainee experience may apply.