Procurement Assistant

As a Procurement Assistant working in the Procurement / Administration department and reporting to the Procurement Manager at CBD Belapur, your role overview includes managing various procurement activities to support the organization efficiently. Your key responsibilities will involve: - **Inquiry & Quotation Management**: - Send inquiries to approved suppliers and transporters, ensuring timely responses. - Verify and compare quotations for accuracy in quantity, specifications, and rates. - Prepare price analysis sheets for management review. - Assist in negotiating prices with suppliers to achieve cost efficiency. - Verify final quotations before approval and order placement. - **Purchase Order (PO) & Documentation**: - Ensure accuracy of Purchase Orders against approved quotations. - Verify consignee details and related documentation. - Maintain records of all approved and dispatched POs in physical and digital files. - **Dispatch & Transport Coordination**: - Coordinate dispatch clearances with suppliers and transporters. - Collect and compare freight quotations, negotiate rates. - Prepare dispatch instructions and clearance letters. - Ensure on-time delivery coordination with site teams. - **Bank Guarantee (BG) & EMD Tracking**: - Maintain records of Bank Guarantees and Earnest Money Deposits. - Verify statements periodically and ensure timely renewals or closures. - Support in documentation related to tender participation and compliance. - **Vendor Communication & Correspondence**: - Handle email communication with suppliers and internal departments. - Draft letters, emails, and general correspondence. - Maintain professional communication and follow-up with stakeholders. - **Record Keeping & Filing**: - Maintain physical and digital filing systems for procurement-related documents. - Update and maintain the procurement tracker regularly. - Support during internal audits or ISO documentation checks. Your qualifications should include: - **Education**: - Minimum: Graduate (B.Com / B.A. / BBA) - Preferred: Diploma or Certification in Procurement / Supply Chain / Administration - **Experience**: - Minimum 5 years of experience in procurement, purchasing, or vendor coordination. - Experience in electromechanical, railway, or construction industries preferred. - **Technical Skills**: - Strong knowledge of MS Excel, Word, and Email Communication. - Familiarity with procurement processes, documentation, and logistics coordination. - Ability to prepare comparison charts and track purchase orders efficiently. Your skills and competencies should include: - Strong coordination and communication skills. - High attention to detail and accuracy in documentation. - Ability to multitask and prioritize daily requirements. - Professional and disciplined approach to supplier communication. - Honest, reliable, and responsible with company documentation. Salary Range will be based on experience and performance, with additional benefits such as PF, ESIC, and Statutory Benefits. There is also an opportunity for career progression to Procurement Executive / Procurement Officer roles based on performance. Please note that the job type is full-time, and you may be eligible for cell phone reimbursement. The experience in procurement should be a minimum of 5 years, and the work location is in person at Navi Mumbai, Maharashtra.,